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Job Title
Float Administrative Assistant
Job Location
Sydney
Job Type
Legal support
Country/Territory
Australia
Region
Asia Pacific
Description
Clyde & Co, global law firm invites applications from motivated
and interested candidates for the role of Administrative
Assistant in our Sydney office. This is a great opportunity
for someone looking to start their career in Administration or looking
to get into the corporate world!
As an Administration Assistant you will provide a range of
administrative support to a number of lawyers in order to ensure that
they are fully supported in the delivery of legal services to our clients.
Key responsibilities
Provision of legal secretarial support to fee earners as required
General administration including inbox management, drafting
correspondence and court documents
Monthly billing, including ensuring that client SLA's and specific
billing requirements are followed
Attending to client and matter queries
Generating briefs to counsel and liaising with junior and senior
counsel on matter coordination
Capturing and recording fee earner time including business
development activities and liaising with clients
Diary management, including organising internal and external
client meetings and arranging travel
All other ad hoc duties as required.
Client and matter
Attending to client and matter queries
Assist with the preparation of routine correspondence
Organising appointments
Downloading subpoena packets and saving as per naming guidelines
Assisting with the preparation of court documents which includes
labelling, indexing, preparing files, briefs to counsel, court bundles
Liaising with third parties.
Finance
Process third party invoices and disbursements
Compile and prepare fee earner expenses
Assist the fee earners with timesheets in the firm's time
management system, Intapp Time
Provide assistance with the preparation of client reports.
Essential skills and experience
Diploma or certification (preferred but not essential)
0-2 years legal admin or professional services experience
Proficiency across all Microsoft Office applications
Superior time management to complete tasks efficiently
Superior attention to detail
High level of professionalism and service excellence with clear
and concise communication
Flexibility to work autonomously and as part of a team environment
Experience with Elite 3E and iManage will be highly regarded
A positive attitude to work, and an adaptable and collaborative approach
Provide assistance with all other reasonable work-related fee
earner requests.
About Clyde & Co in the Asia Pacific Region
Clyde & Co is a leading global law firm, specialising in the
sectors that underpin global trade and commercial activity, namely:
insurance, transport, infrastructure, energy, and trade and
commodities. It is globally integrated, offering a comprehensive range
of contentious and non-contentious legal services and commercially
minded legal advice to businesses operating across developed and
developing markets. Clyde & Co is committed to operating in a
responsible way. This means progressing towards a diverse and
inclusive workforce that reflects the diversity of its communities and
clients, using its legal skills to support its communities through pro
bono work, volunteering and charitable partnerships, and minimising
the impact it has on the environment. The firm has 440 partners, 1800
lawyers, 2500 legal professionals and 5000 staff in over 50 offices
[and associated offices] worldwide.
For more about the firm, its lawyers, offices and areas of expertise
and for the latest industry thought leadership please visit www.clydeco.com
