Department: Property & Facilities Management, UK
& ROI Location: Birmingham (with travel across the UK as
required) Role: Assistant Facilities Manager
The Team
The Property & Facilities Management
Team work cohesively with the Workplace and Corporate Services team
to provide the highest level of support to both our clients and
internal stakeholders.
Our strategy seeks to:
Work closely and hand in hand with our
business services colleagues to provide a firm-first mentality to
the provision of exceptional support within the workplace.
Adopt a proactive approach to the
management of to provide a workplace that enables our colleagues
to excel.
Prioritise the built environment to
ensure we retain our market leading position in our areas of specialism.
Position our most senior staff as
advisors to the business, supported by expert execution.
The Role
The role will support the firm by
providing operational and strategic support to the Property &
Facilities Management Team in the delivery of exceptional customer
centric operational services to the core business through the
effective management of the applicable buildings, locations, and
third-party FM suppliers.
Working closely with the Facilities
Manager in collaboration with the broader group plus the Workplace
& Corporate Services team and broader colleagues the role will
influence the quality and standards of service delivered across
multiple locations.
This role is a key component of the UK and
ROI FM team who work across our 14 operational offices to deliver
consistent and exceptional service, whilst ensuring locations not in
use are appropriately maintained and secured.
You will be expected to leverage and
influence our broader network and hold your own external network;
facilitate service improvement and have good budgetary skills to
support the management your area of the UK and ROI estate. Shaping
and implementing initiatives and improvements will be key to the
success of this role.
Collaboration and communication with all
areas of the business are key to ensure the continued development of
the team and exceptional service delivery alongside a strong sense
of team and cooperative attitude.
The role reports to the Regional
Facilities Manager.
Key Responsibilities Sub-heading
Assisting in the provision of leadership
and direction to the Facilities Management in the
buildings/locations allocated to ensure the delivery of a
consistent first-class Facilities Management service aligned to
Clyde & Co's internal and external customer requirements and
to provide input to the ever-changing requirements of our
stakeholders and clients.
Provide input into the preparation and
maintenance of the revenue and capital budgets working closely
with the Facilities Manager to effectively manage their individual
location costs and provide input and direction in terms of
potential improvements and efficiencies.
Assisting in the overseeing of the
provision of services including but not limited to cleaning and
the maintenance of mechanical and electrical assets.
Working with the Facilities Manager to
ensure SLAs are adhered to.
Support with the regular reviews and
provide recommendations for on-going improvement.
Assist in the delivery of projects
within agreed budgets and timelines.
Work effectively with relevant
stakeholders for efficient project delivery.
Develop and maintain regular contact
with key stakeholders as required.
Develop and maintain strong and positive
partnerships with key third party suppliers.
Work closely with the Head of Health,
Safety, Security & Environment to ensure compliance with
appropriate standards, operational requirements, health, safety,
environmental and other statutory legislation and to promote
a positive H&S culture across the estate.
Assist in dealing with reactive
situations and manage incident reports as necessary.
Support the delivery of additional
projects across the portfolio in conjunction with other members of
the Property & FM team.
Any other duties that may be required
and which are considered by the line manager to be consistent with
the level and the general responsibilities of the role.
Essential Skills & Experience
Experience of working in a relevant role
and comparable environment, preferably within the legal industry, including:
Developing ideas for service improvement
and rationalisation.
Managing the implementation of projects.
Working with the Facilities Manager to
implement a UK and ROI the delivery of first-class services.
Works comfortably at manager level and
possesses the ability to influence key business services groups
and lawyers.
Strong organisational skills and the
ability to handle multiple priorities within tight timescales.
Able to work to tight deadlines under pressure.
Good interpersonal skills including
confidence, positivity, diplomacy, team focused dynamic and the
ability to gain credibility quickly.
Good verbal and written communication skills.
Demonstrates attention to detail with a
high level of accuracy.
Prepared to travel throughout the UK as
and when required.
The Firm
Clyde & Co is a leading global law
firm, specialising in the sectors that underpin global trade and
commercial activity, namely: insurance, transport, construction,
energy, trade, and commodities. It is globally integrated,
offering a comprehensive range of contentious and non-contentious
legal services and commercially-minded legal advice to businesses
operating across the world. Clyde & Co is committed to operating
in a responsible way. This means progressing towards a diverse and
inclusive workforce that reflects the diversity of its communities
and clients, using its legal skills to support its communities
through pro bono work, volunteering and charitable partnerships, and
minimising the impact it has on the environment. The firm has 480
partners, 2400 lawyers, 3200 legal professionals and 5000 people
overall in over 60 offices and associated offices worldwide.
Our Values
Our values are the principles that guide
the decisions we make, unite us in our endeavours and strengthen our
delivery, for our clients and our firm. We:
Work as one We are a globally connected team of
talented people who act with a firm-first mentality to achieve success.
Excel with clients We aim high and challenge ourselves to
deliver unique excellence for our clients, keeping them at the
centre of everything we do.
Celebrate difference We help each other to be at our best
and believe our differences result in greater achievement.
Act boldly We seek new opportunities, take action,
and learn as we go, recognising that curiosity drives our
development and contributes to growth.
Business Services Competencies
Clyde & Co is committed to providing
extensive, personal, and professional development opportunities for
our people enabling them to be highly effective in their current
role as well as assisting them to fulfil their career aspirations.
The competencies are used to inform all
aspects of Business Services career development. They vary across
levels and different business areas and fall under the following areas:
