Clyde & Co is a global law firm with a pioneering heritage and a
resolute focus on its core sectors of aviation, energy,
infrastructure, insurance, marine, and trade. With over 1,500 lawyers
operating from 50 offices and associated offices across six
continents, the firm advises insurers, corporations, financial
institutions, private individuals, and governments.
The Firm's Kansas City Office seeks an energetic, enthusiastic and
experienced Client Intake & Rates Coordinator who seeks to be
efficient and effective in a fast-paced environment.
Main Responsibilities
Specific responsibilities include, but are not limited to:
Monitor the daily status of New Matters by completing the
necessary billing setups, including the review of client billing
guidelines, invoice delivery method (i.e. ebilled, paper, email),
and ensure all necessary billing fields have been populated for
successful pro-forma/invoice generation.
Create and modify bill groups to include addresses and contacts;
assist with creating matter plans; set-up and modify split billing set-ups.
Assist with reviewing all Outside Counsel Guidelines for
compliance in order to implement client requirements, including cost
expense constraints and electronic billing standards.
Administrative client, matter and timekeeper file maintenance,
including, closing files, mass edits revaluing of time, generate ad
hoc reports, and complete all daily reporting tasks upon request.
Maintain shared inbox by providing and organizing prompt responses
to requests for rate information and billing setup changes.
Implement and maintain charge-out rates as agreed by legal and
pricing teams.
Observe confidentiality in all Firm and client matters.
Other responsibilities and duties as they arise.
Experience & Skills:
A bachelor's degree or equivalent experience required; degree
preferably in Accounting or Business.
1-3 years of experience in a law firm finance department or
comparable industry is required.
Experience with Elite 3E financial software is required.
An understanding of billing rate hierarchy and client/matter maintenance.
Demonstrated understanding of complex billing.
Advanced proficiency with Microsoft Excel and Microsoft Office products.
Excellent written and verbal communication and interpersonal
skills, and an ability to establish and maintain relationships with
partners, attorneys, finance staff, clients, brokers and other third
party vendors.
Must be flexible to work overtime when necessary.
The Firm
Clyde & Co is a leading global
law firm, helping organisations successfully navigate risk and
maximise opportunity in the sectors that underpin global trade and
commercial activity and enable global prosperity, namely: insurance,
aviation, marine, construction, energy, trade and natural resources.
Globally integrated, Clyde & Co offers a comprehensive range of
contentious and non-contentious legal services and
commercially-minded legal advice to businesses operating across the
world. It is committed to operating in a responsible way by
progressing towards a diverse and inclusive workforce that reflects
the communities and clients it serves and provides an environment in
which everyone can realise their potential, using its legal and
professional skills to support its communities through pro bono
work, volunteering and charitable partnerships, and minimising the
impact it has on the environment including through a commitment to
the SBTi Net-Zero standard and the setting of ambitious emissions
reduction targets. The firm has 490 partners, 2400 lawyers, 3200
legal professionals and 5500 people overall in nearly 70 offices and
associated offices worldwide.
Our Values
Our values are the principles that
guide the decisions we make, unite us in our endeavours and
strengthen our delivery, for our clients and our firm. We:
Work as one
We are a globally connected team of talented people who act with a
firm-first mentality to achieve success
Excel with
clients We aim high and challenge ourselves to
deliver unique excellence for our clients, keeping them at the
centre of everything we do
Celebrate
difference We help each other to be at our best and
believe our differences result in greater achievement
Act boldly We
seek new opportunities, take action and learn as we go, recognising
that curiosity drives our development and contributes to growth
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
Strategic thinker with commercial awareness.
Service oriented: Recognizing internal and external clients and
the importance of service delivery.
Ability to work as part of a team and use own initiative, manage
own workload and adapt to changing priorities.
Adaptable to new systems, procedures, and requirements of role.
Flexible approach: Willing to assist others in achieving team objectives.
Confident dealing with senior management and ensuring service
levels are adhered to. Well-disciplined and self-motivated.
Ability to work well under pressure.
Confident and proactive approach.
Enthusiastic and positive attitude.
This is the job description as constituted at present;
however, the Firm reserves the right to reasonably amend it in
accordance with the changing needs of the business.
**Principals only**
It is the policy of the Firm to recruit, hire,
promote, reassign, compensate and train highly qualified persons
without regard to race, color, sex, sexual orientation, gender
identity or expression, religion, national origin, age, disability
or any other basis protected by applicable law.
