Clyde & Co is a global law firm with 400 partners, 2000 legal
professionals and 3600 staff in over 40 offices across six continents.
Its core global sectors position it at the heart of global trade and
commerce: insurance; marine, natural resources and energy; projects
and construction; aviation. Our vision is to be our clients first
choice for complex, multi-jurisdictional matters in our chosen sectors
by investing in our core practice areas in chosen locations, serving
an international client base and build a network of offices in key
trading zones. Our key focus is also to become the "go to"
firm in emerging markets, running ourselves professionally by
attracting and developing the best people.
The Team
The Billing team is responsible for ensuring that client invoices are
generated and dispatched correctly and in a timely manner. The Billing
team provides an important support service to the Partners and Case-handlers.
The Role
The role of the Billing Assistant sits within the finance team with
responsibilities to maintain a flow of billings in line with agreed
targets. The role will include the production of billing guides,
write-off time and disbursements and to also ensure files are closed
and instructions are carried out.
Key Responsibilities
The Billing team is responsible for ensuring that client invoices
are generated correctly and in a timely manner
Provide a support service to the Partners in all aspects of billing
Take instructions to raise billing guides, write-off and transfer
time and disbursements and to close files and ensure instructions
are carried out
Provide assistance to Partners on matter management issues generally
Using Elite 3E to make general matter, invoice or credit note inquiries
Allocating correct VAT charges as applicable
Provide accurate advice on billing queries, procedures, VAT issues
Ensure bills are sent out and scanned onto Elite 3E
Raising apportioned billing schedules and ad-hoc billing schedules
in Excel
Ensuring that the agreed Service Levels are met
Provide support for the new NBI process by conducting a review of
finance information provided by stakeholders opening new matters
Undertake ad hoc responsibilities as required by line manager
Essential Skills and Experience
Excellent attention to detail.
Eager to learn and get involved with a friendly and high
performing department.
Worked in a legal accounting environment
3E experience is essential
Experience of Whitehill billing system would be advantageous
Electronic Billing Experience would be advantageous
Experience and understanding of apportionment (multi-party), net
recovery and joint billing
An understanding of foreign currency issues
Excellent Microsoft Excel skills
Understanding and experience of the VAT regulations in relation to
Solicitor Client Billing
Strong numeracy skills
Attention to detail with a high level of accuracy
Possess good written communication skills
Must be flexible at busy times
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations. The competencies are used to inform
all aspects of Business Services career development. They vary across
levels and different business areas and fall under the following areas:
Technical Excellence
People and Team
Client/Stakeholder Relationships
Service Delivery and Commercial Awareness
Personal Effectiveness
This is the job description as constituted at present; however, the
Firm reserves the right to reasonably amend it in accordance with the
changing needs of the business
