The accounts payable team in Guildford is 20 people. This includes 2
Supervisors, 2 Senior AP Clerks and 16 Accounts Payable Clerks.
The Role
The Senior Accounts Payable Clerk plays a pivotal role in the
financial operations of the firm, overseeing the accounts payable team
and ensuring the efficient processing of invoices and payments. This
position is responsible for managing the day-to-day activities of the
accounts payable function, including the review and approval of
invoices, reconciliation of vendor statements, and resolution of discrepancies.
Key Responsibilities
Sub-heading
Provide line management for colleagues in the accounts payable
team, including training, mentoring, and performance evaluation to
foster a high-performing work environment.
Taking a proactive approach when supporting the team, looking into
where processes could be improved and supporting the Supervisor with
any changes to be made.
Build and maintain strong relationships with vendors, addressing
inquiries and resolving issues related to payments and account discrepancies.
Support the below AP Clerk Roles when required:
Checking and posting expenses and raising any issues with an
AP Team Supervisor or Finance Operations Controller / Manager.
Processing daily and weekly payments through our 3E database
and uploading them onto Natwest or RBS Bankline. Posting
exchange rate differences as required to ensure the entries can
be reconciled.
Checking invoices uploaded and approved by fee earners on our
Chrome River invoice approval system and preparing them for
export onto our 3E database in readiness for billing to clients
or in preparation for the weekly office runs.
Investigating queries that we receive into our main inbox and
distributing emails to the appropriate person within the team
depending on the job role for that month. Looking into any
returned monies and processing them in a timely manner for reconciliation.
Essential Skills & Experience
Prior experience in a law firm is preferred, but not essential. Ideal
candidate should have minimum 2 years in a similar finance role or are
looking to take the next step in their AP career. The individual
should be a proactive team player that enjoys analytical and data
entry work and has passion for training. Experience in 3E or Chrome
River would be beneficial, but also not essential.
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
Technical Excellence
People and Team
Client/Stakeholder Relationships
Service Delivery and Commercial Awareness
Personal Effectiveness
This is the job description as constituted at present; however the
Firm reserves the right to reasonably amend it in accordance with the
changing needs of the business.
