The HR Coordinator plays a crucial role,
offering administrative support across HR disciplines and will help
manage the day to day administration and operational issues that
arise for the three German offices (Düsseldorf, Hamburg and Munich).
The HR Coordinator will report to the HR Manager Germany and work
closely with the International HR Team assisting with and
coordinating local and global HR projects.
Key Responsibilities
Systems, Policies and Procedures
Provide administrative support and work closely with local HR to
produce employee letters, contract amendments, updating of the HR
System with employee changes, and responding to ad hoc requests
including sickness reporting.
Dealing with day-to-day queries and prioritise matters as
necessary. Triaging emails through Service Now.
Tracking of employee working time.
Absence Management - log absences and review monthly reports on
sickness, amount of annual leave taken, attrition or other relevant statistics.
Assist with the administration of ongoing cyclical activities such
as performance reviews (Career Conversations), Talent Management and
Salary review.
Supporting on mapping out of process and policies in Germany.
Administer the leavers process, ensuring the appropriate paperwork
is prepared, leavers process is followed, and payroll notifications
are made. In addition, collect and collate exit interview data on a
regular basis for leavers, in accordance with the exit interview procedure.
Recruitment and Early Careers
Support with Early Careers (local careers events and preparation
of materials) and assist with admin related to Trainees on and off boarding.
To record and monitor the stages of a candidate's progress from
inception to on-boarding.
Interview / diary management - to ensure all parties are available
/ have confirmed their attendance, have any information required for
the meeting and rooms are booked where required.
Production of standard and bespoke documentation e.g. offer
letters, recruitment requisition forms, and maintenance of various
documents to ensure relevance.
Administer the new joiner process including facilitation of the
induction programme, ensuring the appropriate paperwork is prepared,
new joiner process is followed, and new joiners experience a smooth
arrival and feel welcomed into the Firm.
Assisting with the implementation and then managing the upkeep of
a recruitment database to include logging candidates, managing, and
updating contact information, CVs / other information to database
records etc.
Facilitate the communication of information from the recruitment
team to external suppliers and other parties (via the intranet,
website, emails etc) to ensure our requirements are properly stated
and subsequently met.
Collation of information and statistics for the use of the
recruitment team including regular reporting on recruitment activity.
Data and HR Projects
Work alongside others in HR in carrying out ad-hoc project work
such as scoping and producing reports, carrying out research,
undertaking reference requests, and probationary period.
Regularly liaise with the wider HR Department to stay across
methods of reporting, ensuring reports are being provided that are
accurate and consistent to the manner in which the other offices are
preparing reports.
Supporting on the roll out of key projects including Workday
integration and implementation.
Building Relationships
Liaise with other departments and functions including Finance and
Office Management
Essential Skills & Experience
First class analytical, prioritisation, organisational and task
management skills.
Strong interpersonal skills and the ability to create and maintain
relationships with staff, managers and partners naturally and confidently.
Proactiveness and initiative and the ability to continually seek
out ways to improve processes and procedures and share ideas.
Excellent judgement and reasoning skills.
Previous experience in Human Resources
Good understanding of the importance of confidentiality and sensitivity.
Team player, consultative and inclusive with strong attention to detail.
A good working knowledge of MS packages and strong IT skills essential
The Firm
Clyde & Co is a leading global
law firm, specialising in the sectors that underpin global trade and
commercial activity, namely: insurance, transport, construction,
energy, trade and commodities. It is globally integrated, offering a
comprehensive range of contentious and non-contentious legal
services and commercially minded legal advice to businesses
operating across the world. Clyde & Co is committed to operating
in a responsible way. This means progressing towards a diverse and
inclusive workforce that reflects the diversity of its communities
and clients, using its legal skills to support its communities
through pro bono work, volunteering and charitable partnerships, and
minimising the impact it has on the environment. The firm has 480
partners, 2400 lawyers, 3200 legal professionals and 5000 people
overall in over 60 offices and associated offices worldwide.
Our Values
Our values are the principles that
guide the decisions we make, unite us in our endeavours and
strengthen our delivery, for our clients and our firm. We:
Work as one
We are a globally connected team of talented people
who act with a firm-first mentality to achieve success.
Excel with clients
We aim high and challenge ourselves to deliver
unique excellence for our clients, keeping them at the centre of
everything we do.
Celebrate difference
We help each other to be at our best and believe our
differences result in greater achievement.
Act boldly We
seek new opportunities, take action and learn as we go, recognising
that curiosity drives our development and contributes to growth.
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
Technical Excellence
People and Team
Client/Stakeholder Relationships
Service Delivery and Commercial Awareness
Personal Effectiveness
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