We are looking for a secretarial role to support our Energy, Marine
& Natural Resources (EMNR) practice. This role will provide
support with all administrative tasks including management of client
files, management of billing and financial activities, client
relationship and business development coordination, diary and travel
management and document production. This role will support different
practice groups to cover leave, busy periods and provide billing support.
The Legal Secretary provides dedicated support to a range of fee
earners and Partner with all administrative tasks. Working as part of
a broader secretarial support team and reporting to the Legal Support
Team Leaders and the Legal Support Manager, Asia, the Legal Secretary
is flexible, committed to working with others as part of a
high-performing team, and passionate about providing a high-quality,
timely legal support service.
Key responsibilities
Assisting the Partner with their related matters and any other
ad-hoc tasks assigned from time to time
Providing secretarial and administrative support including
managing calendars, scheduling meetings, and coordinating appointments
Answering and filtering telephone calls: liaising with external
and internal clients and their secretaries; dealing with queries and
relaying messages
Incoming correspondence: checking emails; electronically scanning
and saving to document management system
Outgoing correspondence: sending emails; organising mail to ensure
it is ready for the appropriate collection times
Photocopying/printing: photocopying, scanning, and maintaining
paper files; printing documents, preparing bundles/files
Client filing: maintaining electronic client files; indexing;
trial bundles; archiving including arranging collections and
retrievals from the off-site archive company
Communication: always maintaining open and appropriate
communication lines with internal and external clients to ensure the
firm's needs are met; work cohesively with lawyers, secretaries and
admin assistants in the Singapore office and from other regions
Prioritisation: managing and prioritising own workload to ensure
work is turned around within agreed deadlines and timeframes
Excel Spreadsheet management; input; logging; merging and
generating reports as required
Billing: general billing administration process as directed. This
may include but is not limited to, preparing, and reviewing draft
bills, and associated correspondence
Financial Administration: dealing with disbursement bills and
processing third party invoices; preparing and processing expenses
claim forms and dealing with cheque requisitions
E-litigation: filing of court documents, unpack court documents
from e-litigation portal and circulate, checking and keeping track
of hearing dates, cause book searches
Vessel searches, monitor of vessel movements when required
Potential to cover receptionist when needed
Other related duties including running errands as required.
Essential Skills & Experience
Providing legal secretarial support up to and including Partner
level, the successful candidate will have the following skills and experience:
Proven legal secretary experience (1+ years)
Prior experience as a Personal Assistant is an added advantage
Recognised secretarial qualification with good academics
Accurate typing (60+ wpm)
Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
Strong command of spelling, grammar, and legal terminology
High attention to detail and accuracy
Ability to multitask and prioritize daily workload to meet deadlines
Excellent organizational and communication skills
Demonstrates initiative and proactivity
Maintains a calm and professional demeanour under pressure
Ability to exercise discretion and maintain confidentiality
Flexible, committed, and positive team player.
In addition to any Partner reporting lines, all Legal Support staff
report to the Legal Support Team Leaders and Legal Support Manager, Asia.
About Clyde & Co In The Asia Pacific Region
Clyde & Co is a leading global law firm, helping organisations
successfully navigate risk and maximise opportunity in the sectors
that underpin global trade and commercial activity and enable global
prosperity, namely: insurance, aviation, marine, construction, energy,
trade and natural resources. Globally integrated, Clyde & Co
offers a comprehensive range of contentious and non-contentious legal
services and commercially-minded legal advice to businesses operating
across the world. It is committed to operating in a responsible way by
progressing towards a diverse and inclusive workforce that reflects
the communities and clients it serves and provides an environment in
which everyone can realise their potential; using its legal and
professional skills to support its communities through pro bono work,
volunteering and charitable partnerships; and minimising the impact it
has on the environment including through a commitment to the SBTi
Net-Zero standard and the setting of ambitious emissions reduction
targets. The firm has 490 partners, 2400 lawyers, 3200 legal
professionals and 5500 people overall in nearly 70 offices and
associated offices worldwide. For more information please visit www.clydeco.com
Local law Joint venture also in place
We offer a range of tailored benefits and support, including
discounted private health insurance, first class family leave
offering, and wellbeing initiatives.
Clyde & Co is proud to be an equal opportunities employer.
Our core values encourage us to support fairness, celebrate
diversity and prohibit all forms of discrimination in the
workplace to allow everyone to excel at work. Therefore, we
welcome and encourage all applications from suitably qualified
individuals, regardless of background or identity.
How To Apply
This is a fantastic opportunity to become part of a dynamic and
progressive firm. If you are interested in this position, please
submit your application which must include a Cover Letter and CV/Resume.
Please take a moment to read our privacy
notice carefully. This describes what personal information Clyde
& Co (we) may hold about you, what it's used for, how it's
obtained, your rights and how to contact us as a data subject.
Clyde & Co will not accept agency submissions unless the
agency has specifically been contacted by a member of the
recruitment team.If you are submitting a candidate as a
Recruitment Agency Partner, it is an essential requirement and your
responsibility to ensure that candidates applying to Clyde & Co
are aware of this privacy notice
