The legal assistant, litigation will be supporting two lawyers essentially and the team, as necessary. In this role, the assistant will prepare letters and proceedings and carry out administrative tasks, as well as organize and update client and lawyer files, including managing lawyers' calendars and their client contact lists.

Work schedule: preference 9 a.m. to 5 p.m. (occasional overtime)

Responsibilities:

• Managing lawyers' calendars by scheduling appointments, court appearances and litigation deadlines;
• Following-up with lawyers to ensure deadlines are met;
• Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents;
• Compiling motion records, briefs and all;
• Transcribing letters and/or dictated proceedings, as needed;
• Typing and editing correspondence and documents;
• Reviewing documents and correspondence to ensure compliance with legal procedures and correct grammatical usage;
• Opening/closing files, filing (both paper and electronic), tracking and organizing case files;
• Preparing client files (correspondence, supporting documents, etc.);
• Managing phone calls, email and other correspondence;
• Organizing and coordinating meetings between lawyers and clients;
• Assisting in the scheduling of examinations for discovery;
• Handling certain invoicing procedures;
• Organizing business travel for lawyers, arranging meetings, etc.;
• Providing support to other people in the office as needed;
• Entering data in multiple systems as for instance for billing and/or time entries;
• Carrying out or providing support for conflict of interest searches as needed;
• Carrying out other general administrative tasks as required by the firm.

Qualifications:

• Legal Assistant Diploma/Certificate from a Community College or the equivalent;
• Minimum of five (5) years' experience as a Legal Assistant in the field of commercial or insurance litigation, commercial arbitration, litigation;
• Experience with insurance defence would be an asset;
• Impeccable English grammar with excellent verbal/written communication and proofreading skills;
• Knowledge of the Ontario Rules of Civil Procedure;
• Intermediate or advanced knowledge of Microsoft Word, Outlook & Office Suite, as well as of other systems used in a law firm;
• Handling and prioritizing workload while working under pressure of tight deadlines in a fast-paced environment;
• Attention to detail and proactive case management;
• Excellent multi-tasking and problem-solving abilities;
• Behaving in a professional manner with lawyers, clients and other team members at all levels;
• Team-spirit, strong sense of collaboration and positive, "can-do" attitude.

Our Canadian offices are an essential part of Clyde & Co's global practice, providing a strong regional focus for both local and international clients across a range of complex and contentious matters, including professional liability, casualty, construction and infrastructure, cyber risk, class action defence, insurance defence and coverage, D&O liability and product liability. Our lawyers have vast experience litigating disciplinary proceedings against a broad range of professionals as well as handling fraud, antitrust, anti-corruption and regulatory investigations.

-Principals Only-

We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.

Please note that Clyde & Co LLP Canada requires all Firm members and visitors to provide proof of full vaccination against COVID-19 prior to entering the workplace. Applicants who receive an employment offer will be required to provide proof of full vaccination upon arrival to the Firm as a condition to enter our offices. Clyde & Co LLP has a duty to accommodate those who are unable to get vaccinated due to religious, medical or other protected grounds. For applicants who require an accommodation, please contact your recruitment advisor to discuss further.

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