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Job Title
Complex Billing Coordinator
Job Location
Kansas City
Job Type
Business Services
Country/Territory
United States
Region
The Americas
Description
The Firm seeks a Complex Billing Coordinator to work directly with
the partners of a very specialized practice group to handle a
multitude of client billing responsibilities that are highly complex
in nature, come with varied requirements and many moving pieces that
require, and must be done accurately and timely.
Clyde & Co shifted to virtual work for the majority of our
lawyers and business services team with the global outbreak of
Covid-19. This precaution was taken to help protect our people,
clients and communities. It is likely that this role will start
virtually while the firm continues to evaluate the situation.
Specific responsibilities include the following:
Generate and distribute pre-bills on a monthly basis, and as
requested for a high-volume business with multiple sub files and
multiple market participants
Review matter setups and pre-bills for accuracy - including rates,
cost exceptions, and billing instructions based on client guidelines
and/or engagement letters
Generate and distribute pre-bills on a monthly basis, including
split and joint bills
Process time/cost edits, such as: narratives, transfers,
write-offs, adjustments
Aggregate, compile and summarize receipts and documentation for
third party expenses to be billed to clients
Prepare final invoices for Partner approval and process in 3E
Generate client statements as requested, and prepare
summaries/cover sheets illustrating total fees and total expenses
incurred and/or billed
Manage and maintain proper hourly rates in systems on all relevant
matters; maintain and update billing instructions in 3E as required
Prioritize tasks to ensure invoices are distributed, mailed or
e-Billed timely
Maintain billing files and retrieve back-up for the group,
timekeepers, audits and other inquiries
Ensure alternative fee arrangements (AFAs) are set up where
applicable; compliance with client's billing requirements (i.e. time
increments, frequency, invoices, templates, etc.); update billing
protocols as needed
Work closely with attorneys, clients, legal assistants, e-billing,
and collections staff to assist with client billing and collections
Work as requested, on special projects, analysis and
implementation of special billing requests for the specialized
practice group(s)
Handle internal and external billing inquiries, client accruals,
and account analysis/reconciliations
Maintain confidentiality in all client and Firm matters
Qualifications:
Bachelor's degree in Accounting or Finance preferred; relevant
work experience in law firm billing will be considered in lieu of degree
Minimum of three to five or more years' law firm billing
experience; billing experience with other professional services
firms may be considered in lieu of law firm
Experience with complex billing needs and requirements, including
ability to manage lots of moving pieces for a specialized practice
group whose billing needs require very specific instructions and
processes that differentiate from a regular billing cycle process
Client service-oriented and self-motivated individual who
consistently performs with a high sense of urgency and pride in
their work product
Capable of exceeding expectations of internal (partners and
attorneys) and external (clients) constituents on a regular basis
Excellent communication and interpersonal stills, and an ability
to establish and maintain relationships with partners, attorneys,
finance staff, clients, brokers, and other third-party vendors
Experience with Elite 3E software desirable, but not critical
Demonstrated understanding of complex billing and/or e-Billing
(Tymetrix, Serengeti, etc.) systems and processes with multiple
workflows is desirable
Ability to manage and prioritize tasks, with excellent time
management skills to complete projects in a timely fashion
Must be flexible to work outside of scheduled hours.
Must have advanced proficiency in Excel preferred.
-Principals Only-
We offer a rewarding work environment that supports professional
growth and opportunities. We value diversity in our work place and
it is the policy of the Firm to recruit, hire, promote, reassign,
compensate and train highly qualified persons without regard to
race, color, sex, sexual orientation, gender identity or expression,
religion, national origin, age, disability or any other basis
protected by applicable law.
CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy