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Job Title
Billing Coordinator
Job Location
Kansas City
Job Type
Business Services
Country/Territory
United States
Region
The Americas
Description
The Firm seeks an enthusiastic and conscientious Billing Coordinator
to work in a fast-paced professional environment.
Clyde & Co shifted to virtual work for the
majority of our lawyers and business services team with the global
outbreak of Covid-19. This precaution was taken to help protect
our people, clients and communities. It is likely that this role
will start virtually while the firm continues to evaluate the situation
Specific responsibilities include, but are not limited to:
Review pre-bills to ensure compliance with client guidelines,
including rates and cost exceptions
Generate and distribute pre-bills on a monthly basis
Participate in monthly meetings with partner to review unbilled
and AR inventory
Process narrative edits and time and cost adjustments
Aggregate, compile and summarize receipts and documentation for
third party expenses to be billed to client
Preparation of client statements as requested, including
timekeeper summaries / cover sheets illustrating total fees and
total expenses incurred and/or billed
Upload LEDES invoices via E-billing hub and various e-billing
websites, as necessary
Address internal and external inquiries in connection with billed
and unbilled totals, payment status and matter history
Prioritize tasks to ensure invoices are distributed, mailed or
e-billed timely
Input estimates of fees and costs on client e-billing sites in
adherence to deadlines, and upon approval by timekeepers
Maintain billing files/e-files and retrieve back-up for the
department, timekeepers, audits and other inquiries
Participate in collections activities as needed, and identify and
escalate deductions and/or collections issues
Maintain telephone, email and personal contact with clients,
attorneys, and staff
Works closely with attorneys, clients, secretaries, and
collections staff to assist with client billing collections.
Works as requested on special projects, analysis and
implementation of special billing requests Generates reports as
needed by billing Partners/secretaries/client.
Observe confidentiality in all Firm and client matters
Other duties as they arise
Qualifications:
Looking for service oriented and self-motivated individual who
consistently performs with a high sense of urgency and pride in product.
Capable of exceeding expectations of internal (partners and
attorneys) and external (clients) constituents on a regular basis.
Experience with Elite 3E software helpful, but not critical.
Demonstrated understanding of complex billing and/or E-Billing
(Tymetrix, Serengeti, etc.) systems and processes with multiple
workflows is desirable.
Advanced proficiency with Microsoft Excel and Microsoft Office products.
Excellent written and verbal communication and interpersonal
skills, and an ability to establish and maintain relationships with
partners, attorneys, finance staff, clients, brokers and other third
party vendors.
-Principals Only-
We offer a rewarding work environment that supports professional
growth and opportunities. We value diversity in our work place and
it is the policy of the Firm to recruit, hire, promote, reassign,
compensate and train highly qualified persons without regard to
race, color, sex, sexual orientation, gender identity or expression,
religion, national origin, age, disability or any other basis
protected by applicable law.
CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy