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Job Title
E-Billing Analyst
Job Location
Chicago
Job Type
Business Services
Country/Territory
United States
Region
The Americas
Description
As an E-Billing Analyst at Clyde, you will assist with the management
of electronic billing for the US region. You will research and collect
information and documentation to facilitate setup of new clients in
the designated E-Billing software and vendor sites; collaborate with
the billing team to ensure timely submission of invoices and
resubmission of corrected and/or appealed invoices.
Clyde & Co shifted to virtual work for the majority of our
lawyers and business services team with the global outbreak of
Covid-19. This precaution was taken to help protect our people,
clients and communities. It is likely that this role will start
virtually while the firm continues to evaluate the situation.
Key Responsibilities
Coordinate all aspects of E-Billing for assigned clients.
Implement clients on applicable electronic billing systems.
Effectively communicate to appropriate Firm personnel the timeline
for implementation and the specific electronic billing system
requirements to which we will need to adhere.
Assist billing team with submitting monthly e-invoices to clients.
Ensuring all client and firm guidelines are followed during submission.
Act as a liaison between billing/collections team, billing
attorneys, secretarial staff and clients regarding E-Billing, as directed.
Manage the electronic invoice submission process and track the
status of electronic invoices from submission to acceptance.
Identify, research, and troubleshoot rejected invoices and other
issues as they arise so that electronic invoices are properly
submitted and accepted by clients. Interact with various groups,
including the billing group, collections team, partners and
secretaries, to expedite the acceptance of electronic invoices.
Responsible for monitoring new timekeepers. Work closely with
rates team to determine the correct rates for those new timekeepers
and submit for approval through the electronic billing system.
Ensure the new timekeepers are accepted in a timely manner and
follow-up as necessary to resolve any issues.
Coordinate resubmission of invoices with billing team, billing
attorneys, secretaries and client representatives. Ensure corrective
action is in place for future submissions.
The E-Billing Analyst will work with the client arrangements team
to ensure the communications to the billing group on the arrangement
terms, including populating, maintaining and updating data for
assigned clients in Elite 3E system.
Assist E-Billing Manager in the preparation, maintenance of
E-Billing manual, reference guides, and educational tools that
support the E-Billing operation in the US.
Assist E-Billing Manager with analysis of industry trends,
proactively seeking ways to improve current process and maximize
efficiency with the group.
Assist with month-end and year-end closing and reporting as directed.
Assist with special projects and ad-hoc requests as directed by
E-Billing Manager and US Working Capital Controller.
Other duties as they arise.
Education
Bachelor's degree or higher, and/or related job experience, required.
Knowledge, Skills & Abilities
Service oriented and self-motivated individual who consistently
performs with a high sense of urgency and pride in product.
Superior detail-oriented proofreading skills.
Capable of exceeding expectations of internal (partners and
attorneys) and external (clients) constituents on a regular basis.
Demonstrated understanding of complex billing and rate arrangements.
Advanced proficiency with Microsoft Excel and Microsoft Office products.
Working knowledge of LEDES electronic files.
Excellent written and verbal communication and interpersonal
skills, and an ability to establish and maintain relationships with
partners, attorneys, finance staff, clients, brokers and other third
party vendors.
Experience
3+ years of professional work experience in a law firm
environment, preferably in legal
Extensive experience with billing software, preferably Elite 3E.
Extensive knowledge of E-Billing platforms such as E-Billing Hub
Tymetrix, Serengeti, Legal-X, etc, and processes with multiple
workflows is desirable.
Some experience working with London Markets, Insurance Groups and
3rd Party Payers (preferable, but not critical).
-Principals Only-
We offer a rewarding work environment that supports professional
growth and opportunities. We value diversity in our work place and
it is the policy of the Firm to recruit, hire, promote, reassign,
compensate and train highly qualified persons without regard to
race, color, sex, sexual orientation, gender identity or expression,
religion, national origin, age, disability or any other basis
protected by applicable law.
CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy