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Job Title
Billing Coordinator
Job Location
Kansas City
Job Type
Business Services
Country/Territory
United States
Region
The Americas
Description
Job Title: Billing Coordinator
Reports to: Billing Manager
Clyde & Co is a leading, sector-focused global law firm with 440
partners, 1800 lawyers, 2500 legal professionals, and 4000 staff in
over 50 offices and associated offices worldwide. The firm specializes
in the sectors that move, build and power our connected world and the
insurance that underpins it, including: transport, infrastructure,
energy, trade & commodities and insurance. With a strong focus on
developed and emerging markets, the firm has achieved compound average
annual revenue growth of 15% over the last ten years, making it one of
the fastest-growing law firms in the world with ambitious plans for
further growth.
The Firm is seeking an energetic and
enthusiastic experienced biller who seeks to be efficient and
effective in a fast-paced environment. This position can be located in New
Jersey, Chicago or Kansas City.
Primary Responsibilities
Specific responsibilities include, but are
not limited to:
Review pre-bills to ensure compliance with client guidelines,
including rates and cost exceptions
Generate and distribute pre-bills on a monthly basis
Participate in monthly meetings with partner to review unbilled
and AR inventory
Process narrative edits and time and cost adjustments
Aggregate, compile and summarize receipts and documentation for
third party expenses to be billed to client
Preparation of client statements as requested, including
timekeeper summaries / cover sheets illustrating total fees and
total expenses incurred and/or billed
Upload LEDES invoices via Ebilling hub and various e-billing
websites, as necessary
Address internal and external inquiries in connection with billed
and unbilled totals, payment status and matter history
Prioritize tasks to ensure invoices are distributed, mailed or
e-billed timely
Input estimates of fees and costs on client e-billing sites in
adherence to deadlines, and upon approval by timekeepers
Maintain billing files/e-files and retrieve back-up for the
department, timekeepers, audits and other inquiries
Participate in collections activities as needed, and identify and
escalate deductions and/or collections issues
Maintain telephone, email and personal contact with clients,
attorneys, and staff
Works closely with attorneys, clients, secretaries, and
collections staff to assist with client billing collections .
Works as requested on special projects, analysis and
implementation of special billing requests Generates reports as
needed by billing Partners/secretaries/client.
Observe confidentiality in all Firm and client matters
Other duties as they arise
Skills and Ability
2-3 years of years' experience in a
billing role, preferably at a law firm
Looking for service oriented and
self-motivated individual who consistently performs with a high
sense of urgency and pride in product.
Capable of exceeding expectations of
internal (partners and attorneys) and external (clients)
constituents on a regular basis.
Experience with Elite 3E software
helpful, but not critical.
Demonstrated understanding of complex
billing and/or EBilling (Tymetrix, Serengeti, etc.) systems and
processes with multiple workflows is desirable.
Advanced proficiency with Microsoft
Excel and Microsoft Office products.
Excellent written and verbal
communication and interpersonal skills, and an ability to
establish and maintain relationships with partners, attorneys,
finance staff, clients, brokers and other third party vendors.
Clyde & Co shifted to virtual work
for the majority of our lawyers and business services team with
the global outbreak of Covid-19. This precaution was taken to help
protect our people, clients and communities. It is likely that
this role will start virtually while the firm continues to
evaluate the situation.
Clyde & Co US LLP is committed to
protecting the health and well-being of our employees and
partners, their families, and members of our community against
COVID-19. Accordingly, we require all partners and employees based
in the United States to be fully vaccinated against COVID-19 to
enter the Firm's office, unless they have been granted a
reasonable accommodation based on documented medical or religious
grounds. Offers of employment will be conditioned upon applicants
presenting proof of full COVID-19 vaccination unless exempted by
the firm based on medical or religious grounds.
-Principals Only-
We offer a rewarding work environment
that supports professional growth and opportunities. We value
diversity in our work place and it is the policy of the Firm to
recruit, hire, promote, reassign, compensate and train highly
qualified persons without regard to race, color, sex, sexual
orientation, gender identity or expression, religion, national
origin, age, disability or any other basis protected by applicable law.