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Job Title
Accounts Payable Specialist
Job Location
New York
Job Type
Business Services
Country/Territory
United States
Region
The Americas
Description
The Firm
Clyde & Co is a leading,
sector-focused global law firm with 440 partners, 1800 lawyers, 2500
legal professionals, and 4000 staff in over 50 offices and
associated offices worldwide. The firm specializes in the sectors
that move, build and power our connected world and the insurance
that underpins it, including transport, infrastructure, energy,
trade & commodities and insurance. With a strong focus on
developed and emerging markets, the firm has achieved compound
average annual revenue growth of 15% over the last ten years, making
it one of the fastest-growing law firms in the world with ambitious
plans for further growth.
The Role
The Accounts Payable Specialist
provides financial, administrative and clerical support to the firm through the efficient maintenance and
processing of accounts payable transactions.
Key Responsibilities
• Responsible for processing weekly
vendor and counsel payments by check and EFT/ACH.
• Handle all wire payments
postings.
• Manage all incoming emails to the
CLYDEAPNY inbox.
• Review vendor account statements
and research past due balances.
• Monitor New vendor request in
Chrome River.
• Responsible of creating all the
new accounts in 3E system (Ensure W-9 form is received for proper
vendor set up).
• Manage monthly reconciliation of
staff loans and follow up on personal payments due to the firm.
• Process and apply payments for all
HSA and WageWorks.
• Responsible for processing partner
and staff expense reimbursements in 3E, review them for accuracy,
reach out to assistance for missing items, double check to make sure
not a duplicate submission, then add to the staff expenses
spreadsheet.
• Process the American Express and
Citi Business credit cards before deadline and reach out to
submitters for missing support.
• Educate staff members on how to
profile invoices in Chrome River.
• Responsible for handling the
process of out-of-date checks.
• Handle payment application of
partner and staff expenses.
• File invoice/expense report copies
once batches are approved.
• Contact vendors for copies of
missing invoices.
• Manage the annual filing and
reporting of 1099 to the IRS.Assist with different projects as needed.
Education
• High school diploma or GED required.
Associate degree or Bachelor's degree in accounting, finance, or
related field is a plus.
Knowledge, Skills & Abilities
• Knowledge of 3E, and/or Enterprise software
and Chrome River helpful, but not required
• Excellent analytical, written and oral
communication skills
• High degree of accuracy and attention to
detail
• Ability to work under pressure
• Organized and fast learner
• Must be a team player and have interpersonal
skills
• Proficient with Microsoft Office Excel and
Word
• Above all, possess the highest standards of
ethics and confidentiality to handle sensitive information.
Experience
• 3-5 years of experience in a relevant
position
• Previous accounts payable experience
(preferably in a law firm or other professional services firms).
Clyde & Co shifted to virtual work for the majority of our
lawyers and business services team with the global outbreak of
Covid-19. This precaution was taken to help protect our people,
clients and communities. It is likely that this role will start
virtually while the firm continues to evaluate the situation.
-Principals Only-
We offer a rewarding work environment that supports professional
growth and opportunities. We value diversity in our work place and
it is the policy of the Firm to recruit, hire, promote, reassign,
compensate and train highly qualified persons without regard to
race, color, sex, sexual orientation, gender identity or expression,
religion, national origin, age, disability or any other basis
protected by applicable law.