Clyde & Co is a leading, sector-focused global law firm with 440 partners, 1800 lawyers, 2500 legal professionals, and 4000+ staff in over 50 offices and associated offices worldwide. The firm specializes in the sectors that move, build and power our connected world and the insurance that underpins it, including transport, infrastructure, energy, trade & commodities, and insurance. With a strong focus on developed and emerging markets, the firm has achieved compound average annual revenue growth of 15% over the last ten years, making it one of the fastest-growing law firms in the world with ambitious plans for further growth.

The New Jersey office of Clyde & Co US LLP seeks an experienced legal assistant to provide excellent secretarial and administrative support. The ideal candidate will be highly motivated and detail-oriented with the ability to multi-task and work independently. Must have knowledge of e-Filing procedures for Federal and State Courts. Additionally, excellent spelling and proofreading skills are required.

Responsibilities Include

• Provide administrative support to the Senior Partners and team of litigation attorneys
• Preparing shell documents (pleadings, discovery, motions, correspondence)
• Proofreading, formatting, and finalizing all outgoing documents (TOA and TOC)
• Preparing document production (encrypting media, drafting transmittal letters, logging Bates numbers)
• Preparing exhibits
• Run conflicts checks for new client matters using InTapp Open
• Review, proofread and send monthly client invoices
• Assist with ongoing and fiscal year-end collections
• Scan and convert documents
• Assist with travel arrangements upon request including car, hotel, and airfare reservations
• Oversee arrangements for in-house and external arbitrations
• Assist Business Development team with gathering attorney information for marketing materials and publications
• Enter and track attorney CLE through Micron
• Set up conference calls and arrange meetings
• Assist with ad hoc projects as necessary
• Answer and direct phone calls
• Open all incoming mail, review, and handle
• Time Entry for attorneys
• Monitor calendars
• Prepare and process expense reports for office and attorney

Requirements

• At least 6-8+ years of litigation experience in a law firm setting

• High School diploma or GED required (Bachelor's degree or some college preferred)

• Superior organizational and communication skills (written and oral)
• Impressive command of grammar and punctuation

• Must have experience with FileSite, iManage, or equivalent document management system
• Ability to interact with clients and all levels of employees within the firm
• E-filing experience in NJ and NY required
• Proficient to advanced user of Microsoft Word and Outlook
• Proficient to advanced user of PDF programs such as Adobe, Nuance/Kofax, etc.
• Applicant must be detailed oriented and highly motivated with the ability to multi-task and work independently in a fast-paced environment

It is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly- qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.

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