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Job Title IP Records Administrator - Dubai
Job Location Dubai
Job Type Business/Professional Services & Support

The Role: IP Records Administrator - Dubai

The Team

  • Working in the Intellectual Property Technology Commercial (IPTC) team supporting the IP Operations Manager with the day-to-day management of the department records function.

Key Responsibilities

  • Daily monitoring of department email inbox;
  • Creating new records relating to patents, registered design and trade marks in WebTMS
  • Updating and maintaining the electronic trade mark, design and patent records on the database (WebTMS) and liaising with secretarial support to update CRM database (Interaction).
  • Be the main point of contact for WebTMS; create new joiner log-ins, update leavers and maintenance of WebTMS templates
  • Manage official correspondence received from foreign agents; including extracting key information and entering into WebTMS;
  • Timely and accurate entering/removing/amending of data in WebTMS system, including appropriate file notes.
  • Managing portfolio transfers, ensuring all record are captured accurately
  • Creation of monthly client reports from WebTMS
  • Upload official documents to WebTMS
  • Manage the daily diary reminder system for the case handlers and paralegals;
  • Liaise with case handlers to ensure client information is accurate and up to date;
  • Checking and reporting foreign certificates and other official documents.
  • Requesting fee quotations from foreign agents and seeking favourable rates, track requests
  • Maintenance of department precedents and storage thereof in iManage
  • Setting up CompuMark watch services and monitoring the renewals thereof;
  • Weekly finance reconciliation
  • Ad hoc administration tasks as required.

Candidate Requirements

  • 3-5 years working in a record data entry position;
  • Experience in IP record software e.g. WebTMS or similar IP records management system
  • Exceptional attention to detail
  • P roactive and well-organised with the ability to manage a heavy workload and conflicting priorities;
  • Self-motivated and be able to work under minimum supervision;
  • Ex cellent spoken and written English;
  • Written and spoken Arabic is desirable;
  • Co mputer literate with good Microsoft Office skills

Clyde & Co

Clyde & Co is a global law firm which has quadrupled in size over the past decade.Revenues from the firm's 50+ offices* worldwide rose to £627million for the last financial year.The firm has over 1800 fee earners, across six continents, with 4000 staff advising corporates, financial institutions, private individuals and governments.

Clyde & Co, MEA

With over 30 years' experience in the region and the largest presence of any international law firm, we pride ourselves on being able to help clients recognise and overcome the challenges of doing business in the Middle East.