Working in the Intellectual
Property Technology Commercial (IPTC) team supporting the IP
Operations Manager with the day-to-day management of the
department records function.
Key Responsibilities
Daily monitoring of department
email inbox;
Creating new records relating to
patents, registered design and trade marks in WebTMS
Updating and maintaining the
electronic trade mark, design and patent records on the database
(WebTMS) and liaising with secretarial support to update CRM
database (Interaction).
Be the main point of contact for
WebTMS; create new joiner log-ins, update leavers and maintenance
of WebTMS templates
Manage official correspondence
received from foreign agents; including extracting key information
and entering into WebTMS;
Timely and accurate
entering/removing/amending of data in WebTMS system, including
appropriate file notes.
Managing portfolio transfers,
ensuring all record are captured accurately
Creation of monthly client reports
from WebTMS
Upload official documents to WebTMS
Manage the daily diary reminder
system for the case handlers and paralegals;
Liaise with case handlers to ensure
client information is accurate and up to date;
Checking and reporting foreign
certificates and other official documents.
Requesting fee quotations from
foreign agents and seeking favourable rates, track requests
Maintenance of department
precedents and storage thereof in iManage
Setting up CompuMark watch services
and monitoring the renewals thereof;
Weekly finance reconciliation
Ad hoc administration tasks as required.
Candidate Requirements
3-5 years working in a record data
entry position;
Experience in IP record software
e.g. WebTMS or similar IP records management system
Exceptional attention to detail
P roactive and well-organised with
the ability to manage a heavy workload and conflicting priorities;
Self-motivated and be able to work
under minimum supervision;
Ex cellent spoken and written English;
Written and spoken Arabic is desirable;
Co mputer literate with good
Microsoft Office skills
Clyde & Co
Clyde & Co is a global law firm which has quadrupled in size over
the past decade.Revenues from the firm's 50+ offices* worldwide rose
to £627million for the last financial year.The firm has over 1800 fee
earners, across six continents, with 4000 staff advising corporates,
financial institutions, private individuals and governments.
Clyde & Co, MEA
With over 30 years' experience in the region and the largest presence
of any international law firm, we pride ourselves on being able to
help clients recognise and overcome the challenges of doing business
in the Middle East.
