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Job Title Legal Secretary
Job Location Dubai
Job Type Legal Secretary/Assistant

The Role

To provide competent secretarial and administrative support service for our Corporate partners, managers and associates, to ensure the smooth running of their assigned work group and department.

Key responsibilities

  • Work with the other team members as part of a secretarial pool;
  • Provide secretarial support to the Work Group using iManage, Microsoft Word, E-mail, PowerPoint, and Excel;
  • Create and amend high volume of documents, correspondence and e-mails, using audio dictation and manuscripts, to a high degree of accuracy and often to tight deadlines; tracking changes in completed documents using Track Changes;
  • Open new files on system, together with preparation of case registration/client identification forms;
  • Schedule meetings; taking calls from clients in associates' absence; presenting a professional and courteous image to clients and other outside parties;
  • Liaise with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc;
  • Billing administration including liaising with clients regarding outstanding invoices;
  • Arrange travel and accommodation, to prepare and send LPOs and to keep track of itineraries;
  • Arrange restaurant bookings for Business Development and Client meetings;
  • Provide general administrative assistance - scanning, photocopying, filling in expense forms, etc;
  • Maintain Partners inboxes and electronically file e-mails and documents;
  • Deal with e-mails during associate's absence from the office and to take appropriate action;
  • Conduct ad hoc internet research;
  • Update client/contact database on Outlook as well as on InterAction;
  • Dictate digitally using BigHand;
  • Cover for other team members when required and capacity allows.

Candidate profile

  • Good standard of education; a secretarial qualification is desirable;
  • At least 3 years+ of experience as a legal secretary in a law firm;
  • Strong verbal & written communication and interpersonal skills;
  • Ability to confidentially talk to clients of all levels;
  • Fast, accurate, strong audio typing experience and excellent attention to detail;
  • Strong organisation skills with the ability to juggle workloads and meet tight deadlines;
  • Excellent IT-skills in MS Office;
  • The ability to work independently or as part of a team and carry out all duties with total confidentiality;
  • A proactive and 'can do' attitude whilst thinking outside the box;
  • Fluent in spoken and written English

Clyde & Co in the Middle East

Since opening our first office in Dubai in 1989, Clyde & Co has today the largest presence and is one of the most experienced international law firms in the Middle East with over 50 partners and 400 staff, operating in Abu Dhabi and Dubai in the UAE, Doha in Qatar and Riyadh in Saudi Arabia.

We have accumulated nearly 30 years of deep market knowledge and experience in the sectors in which our clients operate, providing a full-service commercial offering with local specialists in commercial, corporate, dispute resolution, employment, intellectual property, international arbitration, finance & banking, insurance, projects & construction, real estate, regulatory & investigations, and technology.

International and domestic clients engage us across the full spectrum of their corporate and commercial needs, including company structuring and governance, policy setting and licensing arrangements, employment and Emiratisation issues, funding, procurement, intellectual property (IP), technology and general commercial contracts. Working with industry leaders in the region endorses our reputation for providing expert practical guidance on how to get things done in what can be a challenging market to navigate.