To provide competent secretarial and administrative support service
for our Corporate partners, managers and associates, to ensure the
smooth running of their assigned work group and department.
Key responsibilities
Work with the other team members as part of a secretarial pool;
Provide secretarial support to the Work Group using iManage,
Microsoft Word, E-mail, PowerPoint, and Excel;
Create and amend high volume of documents, correspondence and
e-mails, using audio dictation and manuscripts, to a high degree of
accuracy and often to tight deadlines; tracking changes in completed
documents using Track Changes;
Open new files on system, together with preparation of case
registration/client identification forms;
Schedule meetings; taking calls from clients in associates'
absence; presenting a professional and courteous image to clients
and other outside parties;
Liaise with members of other departments to follow up on queries
from associates, e.g. travel arrangements, billing information,
documents sent for translation, filing, etc;
Billing administration including liaising with clients regarding
outstanding invoices;
Arrange travel and accommodation, to prepare and send LPOs and to
keep track of itineraries;
Arrange restaurant bookings for Business Development and Client meetings;
Provide general administrative assistance - scanning,
photocopying, filling in expense forms, etc;
Maintain Partners inboxes and electronically file e-mails and documents;
Deal with e-mails during associate's absence from the office and
to take appropriate action;
Conduct ad hoc internet research;
Update client/contact database on Outlook as well as on InterAction;
Dictate digitally using BigHand;
Cover for other team members when required and capacity allows.
Candidate profile
Good standard of education; a secretarial qualification is desirable;
At least 3 years+ of experience as a legal secretary in a law firm;
Strong verbal & written communication and interpersonal skills;
Ability to confidentially talk to clients of all levels;
Fast, accurate, strong audio typing experience and excellent
attention to detail;
Strong organisation skills with the ability to juggle workloads
and meet tight deadlines;
Excellent IT-skills in MS Office;
The ability to work independently or as part of a team and carry
out all duties with total confidentiality;
A proactive and 'can do' attitude whilst thinking outside the box;
Fluent in spoken and written English
Clyde & Co in the Middle East
Since opening our first office in Dubai in 1989, Clyde & Co has
today the largest presence and is one of the most experienced
international law firms in the Middle East with over 50 partners and
400 staff, operating in Abu Dhabi and Dubai in the UAE, Doha in Qatar
and Riyadh in Saudi Arabia.
We have accumulated nearly 30 years of deep market knowledge and
experience in the sectors in which our clients operate, providing a
full-service commercial offering with local specialists in commercial,
corporate, dispute resolution, employment, intellectual property,
international arbitration, finance & banking, insurance, projects
& construction, real estate, regulatory & investigations, and technology.
International and domestic clients engage us across the full spectrum
of their corporate and commercial needs, including company structuring
and governance, policy setting and licensing arrangements, employment
and Emiratisation issues, funding, procurement, intellectual property
(IP), technology and general commercial contracts. Working with
industry leaders in the region endorses our reputation for providing
expert practical guidance on how to get things done in what can be a
challenging market to navigate.
