This role provides administrative and file management support across
the US. Work will come either through the work allocated to the
Administrative Assistant pool or directly from the fee earner. This
role is accountable for establishing and maintaining an ongoing
service-based relationship with the team they support recognizing and
translating the needs and expectations into a responsive service.
Responsibilities
Responsible for checking AA pool emails/workflow and dealing with
as appropriate ensuring all client related correspondence is
appropriately filed in firms document management systems
Consistently and appropriately update service users on progress
where appropriate
Works with attorneys and legal assistants to enter litigation/case
related dates into firm calendar management program and ensure that
closed matters are promptly closed
File management - updating and maintaining files, court recordings
ensuring documents are filed correctly and the correct folder
structures are adopted (both electronic and paper)
File opening and closing - matters are set up on the relevant
document/case management system. Undertake all file
closing/archiving procedures ensuring they are compliant at
all times
Responsible for creating and uploading information to client data
rooms, in line with instructions from attorney's and legal assistants
Responsible for managing priorities and workloads to ensure
deadlines are met and liaising with your manager when challenges arise
Production of court bundles, both paper and electronic copies,
ensuring the master bundle is correctly prepared in line with
attorney's instructions and court rules and instructions
provided to central copy team to complete printing/copying of
master bundles; suitable delivery methods pre-booked as needed
Checking client and internal data for accuracy
Ensuring compliance with firm wide/department policies and procedures
Printing/copying/scanning of documents flowing to document
solutions for support with high volume jobs, as appropriate
- Principals Only -
It is the policy of the Firm to recruit, hire, promote, reassign,
compensate and train highly qualified persons without regard to
race, color, sex, sexual orientation, gender identity or expression,
religion, national origin, age, disability or any other basis
protected by applicable law.
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