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Job Title Administrative Assistant
Job Location Chicago
Job Type Business/Professional Services & Support

This role provides administrative and file management support across the US. Work will come either through the work allocated to the Administrative Assistant pool or directly from the fee earner. This role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognizing and translating the needs and expectations into a responsive service.


  • Responsible for checking AA pool emails/workflow and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firms document management systems
  • Consistently and appropriately update service users on progress where appropriate
  • Works with attorneys and legal assistants to enter litigation/case related dates into firm calendar management program and ensure that closed matters are promptly closed
  • File management - updating and maintaining files, court recordings ensuring
    documents are filed correctly and the correct folder structures are adopted (both
    electronic and paper)
  • File opening and closing - matters are set up on the relevant document/case
    management system. Undertake all file closing/archiving procedures ensuring
    they are compliant at all times
  • Responsible for creating and uploading information to client data rooms, in line
    with instructions from attorney's and legal assistants
  • Responsible for managing priorities and workloads to ensure deadlines are met and liaising with your manager when challenges arise
  • Production of court bundles, both paper and electronic copies, ensuring the
    master bundle is correctly prepared in line with attorney's instructions and
    court rules and instructions provided to central copy team to complete
    printing/copying of master bundles; suitable delivery methods pre-booked as
  • Checking client and internal data for accuracy
  • Ensuring compliance with firm wide/department policies and procedures
  • Printing/copying/scanning of documents flowing to document solutions for support with high volume jobs, as appropriate

- Principals Only -

It is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.

CLYDE & CO PRIVACY NOTICE: https://www.clydeco.com/help/privacy