The Role

Department: Human Resources

Location: Hamburg

Role: Human Resources Advisor - Germany

The HR Advisor will be based in Hamburg as part of the International HR team which is based in the UK.

The HR Advisor will provide HR support to the client groups across our 3 German offices (Dusseldorf, Hamburg and Munich) and help manage the day to day administration and operational issues that arise. The HR Advisor will report to the HR Manager in Germany and work closely with the International HR team to design and deliver effective HR solutions. The role will also involve assisting with and coordinating local and global HR projects.

Key Responsibilities

General

• Develop and sustain strong business relationships with Partners, managers and employees across all German offices.
• Provide 'on the ground' support in Hamburg, dealing with day to day HR duties and queries. Advising on policies and procedures and HR best practice.
• In conjunction with the HR Manager - Germany, prioritise workload, communicate and escalate as necessary.

Administration

• Provide administrative support including the production of employee contracts and change letters, salary review and promotion letters.
• Working closely with the finance team to provide accurate and timely monthly payroll documentation.
• Supported by HR colleagues in London, help manage all employee data on the HR system and Sharepoint. Ensuring that it is kept up to date with all starters, leavers, changes etc
• Review and update German HR policies and procedures and keep up to date with any relevant legislative changes, providing updates as appropriate.
• M onitor probationary periods and assist with end of probation review meetings as necessary.
• Tracking of employee working time.

Operational Activities

• Take responsibility for onboarding and the leavers process. Help ensure that all new joiners experience a smooth arrival and feel welcomed into the Firm. Ensure that all reference letters are completed in a timely matter for leavers.
• Recruitment - taking a proactive role in recruitment; ensure hiring process and approvals process is followed. Working with the HR Manager - Germany and liaising with recruitment agencies and sourcing candidates directly in the market. Working with HR colleagues to introduce a more structured and efficient recruitment process to free up Partner/Manager time and enhance candidate experience.
• Coordinate Trainees and Research assistants on and off boarding. Assist HR colleagues with the development and coordination of a more structured trainee and internship programmes.
• Absence management - log absence and review monthly reports on sickness, amount of annual leave taken, attrition and other relevant statistics.
• Assist with the administration of ongoing cyclical activities such as performance reviews (Career Conversations), Talent Management and Salary review.
• Assist with the local administration of L&D programmes. Working closely with HR Manager, central L&D team and local partners to meet local training needs as appropriate.
• Working with HR Manager, help drive engagement survey participation and assist with feedback and actions across German offices.

Projects

• As required working with the HR Manager and International HR team on various global and local change-management, employee experience, process improvement and Diversity & Inclusion projects within the firm.
• Assisting the International HR team with global mobility requirements as necessary.

Essential Skills & Experience

• Proven experience working at Advisor level, ideally gained in a professional services or legal environment.
• A good understanding of current German employment Law and committed to maintaining knowledge.
• Previous experience of supporting monthly payroll would be an advantage.
• Excellent written and verbal communication skills both in German and English.
• Good IT skills, particularly Excel, Word and PowerPoint and experience of HR databases.
• Strong administration skills and attention to detail.
• Ability to prioritise, use own initiative, meet deadlines and multitask in a fast-paced professional environment.
• Team player, consultative and inclusive, prepared to travel to our other German offices to support them on a regular and on an 'as needed' basis.
• Proactive and resilient.
• Integrity and discretion.
• Ability to inspire confidence and respect at all levels.

The Firm

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.

Our Values

Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We:

• Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success

• Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do

• Celebrate difference We help each other to be at our best and believe our differences result in greater achievement

• Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

• Technical Excellence
• People and Team
• Client/Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.