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Human Resources Advisor, Hamburg
Business/Professional Services & Support
Department: Human Resources
Role: Human Resources Advisor - Germany
The HR Advisor will be based in Hamburg as part of the International
HR team which is based in the UK.
The HR Advisor will provide HR support to the client groups across
our 3 German offices (Dusseldorf, Hamburg and Munich) and help manage
the day to day administration and operational issues that arise. The
HR Advisor will report to the HR Manager in Germany and work closely
with the International HR team to design and deliver effective HR
solutions. The role will also involve assisting with and coordinating
local and global HR projects.
Develop and sustain strong business relationships with Partners,
managers and employees across all German offices.
Provide 'on the ground' support in Hamburg, dealing with day to
day HR duties and queries. Advising on policies and procedures and
HR best practice.
In conjunction with the HR Manager - Germany, prioritise workload,
communicate and escalate as necessary.
Provide administrative support including the production of
employee contracts and change letters, salary review and promotion letters.
Working closely with the finance team to provide accurate and
timely monthly payroll documentation.
Supported by HR colleagues in London, help manage all employee
data on the HR system and Sharepoint. Ensuring that it is kept up to
date with all starters, leavers, changes etc
Review and update German HR policies and procedures and keep up to
date with any relevant legislative changes, providing updates as appropriate.
Monitor probationary periods and
assist with end of probation review meetings as necessary.
Tracking of employee working time.
Take responsibility for onboarding and the leavers process. Help
ensure that all new joiners experience a smooth arrival and feel
welcomed into the Firm. Ensure that all reference letters are
completed in a timely matter for leavers.
Recruitment - taking a proactive role in recruitment; ensure
hiring process and approvals process is followed. Working with the
HR Manager - Germany and liaising with recruitment agencies and
sourcing candidates directly in the market. Working with HR
colleagues to introduce a more structured and efficient recruitment
process to free up Partner/Manager time and enhance candidate experience.
Coordinate Trainees and Research assistants on and off boarding.
Assist HR colleagues with the development and coordination of a more
structured trainee and internship programmes.
Absence management - log absence and review monthly reports on
sickness, amount of annual leave taken, attrition and other relevant statistics.
Assist with the administration of ongoing cyclical activities such
as performance reviews (Career Conversations), Talent Management and
Assist with the local administration of L&D programmes.
Working closely with HR Manager, central L&D team and local
partners to meet local training needs as appropriate.
Working with HR Manager, help drive engagement survey
participation and assist with feedback and actions across German offices.
As required working with the HR Manager and International HR team
on various global and local change-management, employee experience,
process improvement and Diversity & Inclusion projects within
Assisting the International HR team with global mobility
requirements as necessary.
Essential Skills & Experience
Proven experience working at Advisor level, ideally gained in a
professional services or legal environment.
A good understanding of current German employment Law and
committed to maintaining knowledge.
Previous experience of supporting monthly payroll would be an advantage.
Excellent written and verbal communication skills both in German
Good IT skills, particularly Excel, Word and PowerPoint and
experience of HR databases.
Strong administration skills and attention to detail.
Ability to prioritise, use own initiative, meet deadlines and
multitask in a fast-paced professional environment.
Team player, consultative and inclusive, prepared to travel to our
other German offices to support them on a regular and on an 'as
Proactive and resilient.
Integrity and discretion.
Ability to inspire confidence and respect at all levels.
Clyde & Co is a leading global law firm, specialising in the
sectors that underpin global trade and commercial activity, namely:
insurance, transport, construction, energy, trade and commodities. It
is globally integrated, offering a comprehensive range of contentious
and non-contentious legal services and commercially minded legal
advice to businesses operating across the world. Clyde & Co is
committed to operating in a responsible way. This means progressing
towards a diverse and inclusive workforce that reflects the diversity
of its communities and clients, using its legal skills to support its
communities through pro bono work, volunteering and charitable
partnerships, and minimising the impact it has on the environment. The
firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000
people overall in over 60 offices and associated offices worldwide.
Our values are the principles that guide the decisions we make, unite
us in our endeavours and strengthen our delivery, for our clients and
our firm. We:
Work as one
We are a globally connected team of talented people who act with a
firm-first mentality to achieve success
clients We aim high and challenge ourselves to
deliver unique excellence for our clients, keeping them at the
centre of everything we do
difference We help each other to be at our best and
believe our differences result in greater achievement
Act boldly We
seek new opportunities, take action and learn as we go, recognising
that curiosity drives our development and contributes to growth
Business Services Competencies
Clyde & Co is committed to providing extensive, personal and
professional development opportunities for our people enabling them to
be highly effective in their current role as well as assisting them to
fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services
career development. They vary across levels and different business
areas and fall under the following areas:
People and Team
Service Delivery and Commercial Awareness
This is the job description as constituted at present; however the
Firm reserves the right to reasonably amend it in accordance with the
changing needs of the business.