The Legal Secretary provides dedicated support to partners and
associates in Bangkok Office, with all administrative tasks including
management of client files, management of billing and financial
activities, client relationship and business development coordination,
diary and travel management and document production.
Working as part of a broader secretarial support team and reporting
to the Legal Support Manager and Legal Support Team Leader(s) (if
any), the Legal Secretary is flexible, committed to working with
others as part of a high-performing team, and passionate about
providing a high-quality, timely legal support service.
Key responsibilities
Providing secretarial and administrative support as required
Maintaining fee-earners' inboxes, calendars and client contacts
Conflict searches, file opening, file closing and archiving
Answering and filtering telephone calls: liaising with external
and internal clients and their secretaries; monitoring voicemail;
dealing with queries and relaying messages
Incoming correspondence: checking emails; opening/distributing
post; dealing with mail-related queries; distributing as required;
electronically scanning and saving post items to document management system
Outgoing correspondence: sending emails; organising mail to ensure
it is ready for the appropriate collection times
Photocopying/printing: photocopying, scanning, and maintaining
paper files; printing documents; preparing bundles/files
Client filing: maintaining electronic client files; indexing;
trial bundles; archiving including arranging collections and
retrievals from the off-site archive company
Communication: always maintaining open and appropriate
communication lines with internal and external clients to ensure the
firm's needs are met; work cohesively with secretaries and admin
assistants from other regions
Prioritisation: managing and prioritising own workload to ensure
work is turned around within agreed deadlines and timeframes
Excel Spreadsheet management; input; logging; merging and
reporting the data as required
Billing: general billing administration process as directed. This
may include but is not limited to, preparing, and reviewing draft
bills, and associated correspondences
Financial Administration: dealing with disbursement bills and
processing third party invoices; preparing and processing expenses
claim forms and dealing with cheque requisitions.
Traveling arrangement, reservations for restaurants, transport
arrangements, scheduling meetings
Receptionist duties
Any other ad-hoc related duties as required
Candidate's Profile
At least 1-3 years of legal secretary experience in the legal industry
MS Office skills (Outlook, Word, Excel and PowerPoint)
Good verbal and written communication skills
Accurate typing (minimum speed 60 wpm)
Excellent spelling and grammar
Excellent organisational skills
Knowledge of legal terminology is advantageous
Ability to prioritise own workload to meet agreed deadlines
Ability to be calm and retain a professional attitude under pressure
Attention to detail with a high level of accuracy
High level of initiative
Flexible approach with willingness to accept a range of varying responsibilities
Positive attitude
Team player
About the firm
Clyde & Co is a leading global law firm, helping organisations
successfully navigate risk and maximise opportunity in the sectors
that underpin global trade and commercial activity and enable global
prosperity, namely: insurance, aviation, marine, construction, energy,
trade and natural resources. Globally integrated, Clyde & Co
offers a comprehensive range of contentious and non-contentious legal
services and commercially-minded legal advice to businesses operating
across the world. It is committed to operating in a responsible way by
progressing towards a diverse and inclusive workforce that reflects
the communities and clients it serves and provides an environment in
which everyone can realise their potential; using its legal and
professional skills to support its communities through pro bono work,
volunteering and charitable partnerships; and minimising the impact it
has on the environment including through a commitment to the SBTi
Net-Zero standard and the setting of ambitious emissions reduction
targets. The firm has 490 partners, 2400 lawyers, 3200 legal
professionals and 5500 people overall in nearly 70 offices and
associated offices worldwide. For more information please visit www.clydeco.com.
