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Job Title Legal Secretary
Job Location Bangkok
Job Type Legal Secretary/Assistant
Expertise Secretarial Services

Job requirements

The Legal Secretary provides dedicated support to partners and associates in Bangkok Office, with all administrative tasks including management of client files, management of billing and financial activities, client relationship and business development coordination, diary and travel management and document production.

Working as part of a broader secretarial support team and reporting to the Legal Support Manager and Legal Support Team Leader(s) (if any), the Legal Secretary is flexible, committed to working with others as part of a high-performing team, and passionate about providing a high-quality, timely legal support service.

Key responsibilities

  • Providing secretarial and administrative support as required
  • Maintaining fee-earners' inboxes, calendars and client contacts
  • Conflict searches, file opening, file closing and archiving
  • Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; monitoring voicemail; dealing with queries and relaying messages
  • Incoming correspondence: checking emails; opening/distributing post; dealing with mail-related queries; distributing as required; electronically scanning and saving post items to document management system
  • Outgoing correspondence: sending emails; organising mail to ensure it is ready for the appropriate collection times
  • Photocopying/printing: photocopying, scanning, and maintaining paper files; printing documents; preparing bundles/files
  • Client filing: maintaining electronic client files; indexing; trial bundles; archiving including arranging collections and retrievals from the off-site archive company
  • Communication: always maintaining open and appropriate communication lines with internal and external clients to ensure the firm's needs are met; work cohesively with secretaries and admin assistants from other regions
  • Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
  • Excel Spreadsheet management; input; logging; merging and reporting the data as required
  • Billing: general billing administration process as directed. This may include but is not limited to, preparing, and reviewing draft bills, and associated correspondences
  • Financial Administration: dealing with disbursement bills and processing third party invoices; preparing and processing expenses claim forms and dealing with cheque requisitions.
  • Traveling arrangement, reservations for restaurants, transport arrangements, scheduling meetings
  • Receptionist duties
  • Any other ad-hoc related duties as required

Candidate's Profile

  • At least 1-3 years of legal secretary experience in the legal industry
  • MS Office skills (Outlook, Word, Excel and PowerPoint)
  • Good verbal and written communication skills
  • Accurate typing (minimum speed 60 wpm)
  • Excellent spelling and grammar
  • Excellent organisational skills
  • Knowledge of legal terminology is advantageous
  • Ability to prioritise own workload to meet agreed deadlines
  • Ability to be calm and retain a professional attitude under pressure
  • Attention to detail with a high level of accuracy
  • High level of initiative
  • Flexible approach with willingness to accept a range of varying responsibilities
  • Positive attitude
  • Team player

About the firm

Clyde & Co is a leading global law firm, helping organisations successfully navigate risk and maximise opportunity in the sectors that underpin global trade and commercial activity and enable global prosperity, namely: insurance, aviation, marine, construction, energy, trade and natural resources. Globally integrated, Clyde & Co offers a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. It is committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves and provides an environment in which everyone can realise their potential; using its legal and professional skills to support its communities through pro bono work, volunteering and charitable partnerships; and minimising the impact it has on the environment including through a commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. The firm has 490 partners, 2400 lawyers, 3200 legal professionals and 5500 people overall in nearly 70 offices and associated offices worldwide. For more information please visit www.clydeco.com.