The role of Billing Assistant sits within the finance team with
responsibilities to maintain a flow of billings in line with agreed targets.
The Billing Team is responsible for ensuring that client invoices are
generated and despatched correctly and in a timely manner. The Billing
Team provides an important support service to the partners and casehandlers.
Key Responsibilities
The Billing team is responsible for ensuring that client invoices
are generated correctly and in a timely manner
Provide a support service to the partners in all aspects of billing
The role will include the production of billing guides, the
preparation of draft bills, followed by the finalisation of bills
for allocated practise areas
Take instructions to raise billing guides, write-off time and
disbursements and to close files and ensure instructions are carried out
Provide assistance to partners on matter management issues generally
Closing files, processing write-offs and raising billing guides in
Elite 3e
Using Elite 3e to make general matter, invoice or credit note inquiries
Allocating VAT as applicable
Provide accurate advice on billing queries, procedures, vat issues
Ensure bills are sent out and scanned onto Elite 3e
Raising billing guides, draft bills and finalising bills on Elite 3e
Raising Apportioned Billing schedules and ad hoc billing schedules
in Excel
Ensuring that the agreed service levels are met
Provide support for the new NBI process by conducting a review of
finance information provided by stakeholders opening new matters
Undertake ad hoc responsibilities as required by line manager
Essential Skills & Experience
The candidate must have experience of VAT regulations in relation
to billing. Some production of narratives will be necessary
Worked in a Finance environment
3e experience would be advantageous but training will be given
Experience of Whitehill billing system would be advantageous but
training will be given
Electronic Billing Experience would be advantageous but training
will be given
Excellent Microsoft Excel skills
Understanding of VAT regulations in relation to Solicitor Client
Billing would be advantageous but training will be given.
Strong numeracy skills
Excellent organisational skills
Attention to detail with a high level of accuracy.
A team player
Enthusiastic
Confident
numerate
Possess excellent inter-personal skills, with the ability to deal
with all levels of staff
Possess good written communication skills
Must be flexible at busy times
The Firm
Clyde & Co is a leading global
law firm, specialising in the sectors that underpin global trade and
commercial activity, namely: insurance, transport, construction,
energy, trade and commodities. It is globally integrated, offering a
comprehensive range of contentious and non-contentious legal
services and commercially-minded legal advice to businesses
operating across the world. Clyde & Co is committed to operating
in a responsible way. This means progressing towards a diverse and
inclusive workforce that reflects the diversity of its communities
and clients, using its legal skills to support its communities
through pro bono work, volunteering and charitable partnerships, and
minimising the impact it has on the environment. The firm has 480
partners, 2400 lawyers, 3200 legal professionals and 5000 people
overall in over 60 offices and associated offices worldwide.
Our Values
Our values are the principles that
guide the decisions we make, unite us in our endeavours and
strengthen our delivery, for our clients and our firm. We:
Work as one
We are a globally connected team of talented people who act with a
firm-first mentality to achieve success
Excel with
clients We aim high and challenge ourselves to
deliver unique excellence for our clients, keeping them at the
centre of everything we do
Celebrate
difference We help each other to be at our best and
believe our differences result in greater achievement
Act boldly We
seek new opportunities, take action and learn as we go, recognising
that curiosity drives our development and contributes to growth
