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Job Title Billing Assistant - Edinburgh or Glasgow
Job Location Edinburgh
Job Type Business/Professional Services & Support
Expertise Finance

The Team

The role of Billing Assistant sits within the finance team with responsibilities to maintain a flow of billings in line with agreed targets.

The Billing Team is responsible for ensuring that client invoices are generated and despatched correctly and in a timely manner. The Billing Team provides an important support service to the partners and casehandlers.

Key Responsibilities

  • The Billing team is responsible for ensuring that client invoices are generated correctly and in a timely manner
  • Provide a support service to the partners in all aspects of billing
  • The role will include the production of billing guides, the preparation of draft bills, followed by the finalisation of bills for allocated practise areas
  • Take instructions to raise billing guides, write-off time and disbursements and to close files and ensure instructions are carried out
  • Provide assistance to partners on matter management issues generally
  • Closing files, processing write-offs and raising billing guides in Elite 3e
  • Using Elite 3e to make general matter, invoice or credit note inquiries
  • Allocating VAT as applicable
  • Provide accurate advice on billing queries, procedures, vat issues
  • Ensure bills are sent out and scanned onto Elite 3e
  • Raising billing guides, draft bills and finalising bills on Elite 3e
  • Raising Apportioned Billing schedules and ad hoc billing schedules in Excel
  • Ensuring that the agreed service levels are met
  • Provide support for the new NBI process by conducting a review of finance information provided by stakeholders opening new matters
  • Undertake ad hoc responsibilities as required by line manager

Essential Skills & Experience

  • The candidate must have experience of VAT regulations in relation to billing. Some production of narratives will be necessary
  • Worked in a Finance environment
  • 3e experience would be advantageous but training will be given
  • Experience of Whitehill billing system would be advantageous but training will be given
  • Electronic Billing Experience would be advantageous but training will be given
  • Excellent Microsoft Excel skills
  • Understanding of VAT regulations in relation to Solicitor Client Billing would be advantageous but training will be given.
  • Strong numeracy skills
  • Excellent organisational skills
  • Attention to detail with a high level of accuracy.
  • A team player
  • Enthusiastic
  • Confident
  • numerate
  • Possess excellent inter-personal skills, with the ability to deal with all levels of staff
  • Possess good written communication skills
  • Must be flexible at busy times

The Firm

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.

Our Values

Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We:

  • Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
  • Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
  • Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
  • Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth


Additional Documents
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