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Guildford - United Kingdom
Do you want to flourish in a
forward-thinking, straight-talking environment? Do you want a role
in a successful team where you will be surrounded by passionate
problem solvers? Why wouldn't you? Being part of Gateley is not just
about the expertise that you bring; it's about attitude too.
Our dynamic and hardworking
facilities team take responsibility for the firms' facilities and
property management across all offices to make sure the surrounding
environment is suitable to work in. We manage the meeting and
greeting of clients, providing hospitality for client meetings and
The services we manage include
cleaning, security, energy management, health and safety,
replenishing stationery and furniture supplies, and taking care of
any internal moves/changes along with office relocation and refurbishments.
The team also oversees the
distribution and delivery of internal and external post, including
DX mail. We manage the process of archiving and file destruction,
act as the liaison with landlords, agents, and tenants, as well as
managing the commercial insurances for the business.
To deliver an excellent level of
service to internal and external clients, and to ensure that the
needs of the business are met to a high standard.
Key Skills & Experience
Daily post duties to include
opening post, hourly post rounds collecting internal and external
post and dispersing of post, faxes and stationary
Distributing all Royal mail and DX
post at the end of the day
Organise couriers when needed
Responsible for online stationary orders
Ordering and keeping track of
Manage online system for stationary
Assist with general building
maintenance when required
Liaise with contractors/suppliers.
Cover other Facilities team members
Assist with file archiving and retrievals
Entering deeds on to company's database
Assist with file destruction processes
Assist with room set ups
Security / reception cover if required
Assist with recycling initiatives
To be aware of an comply with the
company's policies and procedures
This job description is not an
exhaustive list due to the requirements of the role. Therefore, the
job holder may be required from time to time to carry our other ad
hoc tasks as requested.
Diversity, inclusion and well being
Diversity, inclusion and well-being
is an important part of Gateley's culture and values. We recruit
talented people from a diverse range of backgrounds and cultures,
providing equal opportunities for all to join our team regardless of
age, sex, race, disability, sexual orientation, disability, and culture.
We create an exciting and rewarding
place to work that aims to fulfil everyone's potential and together
to achieve personal and business goals. We offer flexible working
patterns to help our staff achieve a good work/ life balance and we
encourage candidates seeking flexibility in their next role to apply
for any of our vacancies.
We are proud to have been recognised
by The Law Society as gold standard for our Diversity and Inclusion
Charter and to be Stonewall Diversity Champions.
If you are successful in receiving an offer of a role
with our company a variety of pre-employment screening checks will
be completed. Our screening checks can include but are not limited
to your eligibility to work, professional and academic
qualifications, any criminal records, your financial stability and
references from previous employers. The screening that takes place will be relevant to
your role and will vary from role to role.