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Job Title Facilities Assistant
Closing Date 30-Aug-2022
Position Full Time
Business Entity Gateley Legal
Department Facilities
Location Guildford - United Kingdom
Job Type Experienced Hire

Do you want to flourish in a forward-thinking, straight-talking environment? Do you want a role in a successful team where you will be surrounded by passionate problem solvers? Why wouldn't you? Being part of Gateley is not just about the expertise that you bring; it's about attitude too.

The Team

Our dynamic and hardworking facilities team take responsibility for the firms' facilities and property management across all offices to make sure the surrounding environment is suitable to work in. We manage the meeting and greeting of clients, providing hospitality for client meetings and internal events.

The services we manage include cleaning, security, energy management, health and safety, replenishing stationery and furniture supplies, and taking care of any internal moves/changes along with office relocation and refurbishments.

The team also oversees the distribution and delivery of internal and external post, including DX mail. We manage the process of archiving and file destruction, act as the liaison with landlords, agents, and tenants, as well as managing the commercial insurances for the business.

The Role

To deliver an excellent level of service to internal and external clients, and to ensure that the needs of the business are met to a high standard.

Key Skills & Experience

  • Daily post duties to include opening post, hourly post rounds collecting internal and external post and dispersing of post, faxes and stationary
  • Distributing all Royal mail and DX post at the end of the day
  • Organise couriers when needed
  • DX monitoring
  • Responsible for online stationary orders
  • Ordering and keeping track of stationary stock
  • Manage online system for stationary
  • Assist with general building maintenance when required
  • Liaise with contractors/suppliers.
  • Cover other Facilities team members when required
  • Assist with file archiving and retrievals
  • Entering deeds on to company's database
  • Assist with file destruction processes
  • Assist with room set ups
  • Reprographics support
  • Security / reception cover if required
  • Assist with recycling initiatives
  • To be aware of an comply with the company's policies and procedures

This job description is not an exhaustive list due to the requirements of the role. Therefore, the job holder may be required from time to time to carry our other ad hoc tasks as requested.

Diversity, inclusion and well being

Diversity, inclusion and well-being is an important part of Gateley's culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, disability, sexual orientation, disability, and culture.

We create an exciting and rewarding place to work that aims to fulfil everyone's potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies.

We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.

Additional Information

If you are successful in receiving an offer of a role with our company a variety of pre-employment screening checks will be completed. Our screening checks can include but are not limited to your eligibility to work, professional and academic qualifications, any criminal records, your financial stability and references from previous employers. The screening that takes place will be relevant to your role and will vary from role to role.