Kirkland & Ellis LLP is seeking a dynamic and motivated
individual for the role of Specialist in the Business Intake &
Conflicts Department. This is an exciting opportunity to assist
attorneys with their compliance duties in a fast-paced environment
while contributing to the success of the Firm. This position offers
the opportunity to assist in processing requests to ensure they meet
Firm policies and business requirements. The role is critical to
identifying potential risk, communicating potential resolution, and
securing the necessary approvals as part of the new business process
and ongoing obligations to Firm clients. The ideal individual will
have a collaborative mindset, an acute attention to detail, work well
under pressure, and understand the meaning of exceptional customer
service. This position will require critical thinking, strong judgment
and decision-making skills to be able to identify the potential issues
with bringing on new business to the Firm. Training will be provided.
The Business Intake Specialist has these core responsibilities:
Under the direction of the Business Intake Supervisor and Risk
Management leadership, the Specialist works closely with attorneys,
the Office of General Counsel and members of the Business Intake
& Conflicts Department around the globe to process requests
associated with the set up and maintenance of ethical walls and
identifying and processing requests to ensure client and Firm data
is kept confidential.
Subject matter expert on ethical walls and screens utilizing
Intapp's WallBuilder application.
An understanding of conflict of interest concepts, Firm business
rules, relational databases and grammar rules is required.
ESSENTIAL JOB FUNCTIONS
Establish, maintain and audit ethical walls utilizing Intapp's
WallBuilder application.
Review conflict analysis, retention letters and waivers to
determine screening requirements.
Draft and circulate screening memos.
Monitor walls activity to ensure compliance and disable walls when
no longer needed or appropriate.
Respond to inquiries from the Office of the General Counsel, Risk
Management leadership and attorneys with accurate information in a
timely and professional manner.
Work directly with the Office of the General Counsel to establish
screening policies and procedures.
Work with attorneys and IT to investigate and resolve timekeeper
file or document access issues.
Develop a broad subject matter expertise
regarding screening requirements and the Firm's policies regarding
such requirements.
Contribute to process, procedure, and technology improvements in
order to reduce risk and improve efficiency.
Work with Business Intake and Conflicts teams to address time
sensitive issues and ad hoc ethical wall related questions.
Assist department leadership as needed.
Recognize when additional hours are needed to meet department
goals. Work outside of working hours as needed.
Other duties and special projects as assigned.
QUALIFICATIONS
The ideal candidate will have a proven amount of high-level
experience, including conflicts searching. Excellent oral and written
communication skills, customer service orientation, and the ability to
analyze complex and often conflicting information are also required.
The Business Intake Specialist should also possess an acute attention
to detail, as well as the ability to identify and analyze problems and
find solutions. A master's degree and knowledge of the legal industry
and law firms are preferred. A bachelor's degree is required.
