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Job Title
Legal Secretary - Debt Finance
Job Location
London
Description
POSITION OVERVIEW
Performs a variety of secretarial and administrative duties for
attorneys to whom assigned according to established policies and
procedures. Maintains positive contact with clients, attorneys and
staff and observes confidentiality of client matters.
JOB RESPONSIBILITIES (This list is not exhaustive and may be supplemented
and changed as necessary.)
The Legal Secretary must have the ability to communicate effectively,
establish good working relationships and anticipate the needs of the
attorneys, demonstrating excellent attention to detail and a high
level of confidentiality and professionalism. Must be a resourceful
team-player who can work in a progressive, fast-paced environment with
competing demands, while remaining flexible, proactive and efficient.
Utilises the Firm's computer systems and software applications.
Follows the Firm's document processing methods and
procedures, creates, spell checks, edits and proofreads work
product to ensure accuracy and completeness.
Transcribes from handwritten materials and (if
applicable) dictation.
Establishes and maintains calendar and deadline
reminder systems.
Organises and prioritises telephone calls, mail,
documents and projects.
Deal with incoming/outgoing mail as appropriate.
Schedules and organises activities such as meetings,
conferences, departmental activities.
Books travel/accommodation arrangements, prepares
itineraries and follows up on travel expenses to process for payment.
Maintains e-filing and management of inboxes, and
records management systems.
Opens new files, maintains all client and general
files. Conducts periodic review for possible storage of older
files; prepares files to be closed.
Updates client contacts regularly using Client
Relationship Management system (CRM).
Ensures that attorneys weekly timesheets entries are
dealt with in a timely menner.
Prepares legal documents and provides administrative
support for partners and attorneys to whom assigned.
Exercises discretion and judgement, prioritises
effectively and often handles requests from multiple functional
areas and external parties.
Observes confidentiality of attorney-client relationship.
Works closely with administrative support staff.
Provides additional support during secretarial team
members holidays and other absences.
Performs overload document work requests, filing,
photocopying, as requested by other attorneys/ departments.
Attends regular technical training and/or mandatory training.
Proven legal secretarial experience in order to gain
an understanding of law office policies and procedures and produce
accurate legal documents with minimal supervision.
Excellent English language and grammar skills.
Ability to transcribe legal documents, correspondence
and reports from rough draft or dictation at a level of 70 wpm.
Ability to organise and prioritise numerous tasks and
complete them under time constraints.
Ability to proofread typed material for grammatical,
typographical or spelling errors.
Interpersonal skills necessary in order to
communicate and follow instructions effectively from a diverse
group of clients, attorneys and staff to provide information with
ordinary courtesy and tact.
Work occasionally requires additional hours to
perform the essential duties of the position.
Ability to work effectively and efficiently with
co-workers; work as a team to accomplish tasks and produce final
work product.
Maintains positive contact with clients, attorneys
and staff and observes confidentiality of client matters.
The above is intended to describe the general content of and
requirements for the performance of this job. It is not to be
construed as an exhaustive statement of essential functions,
responsibilities or requirements.