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Job Title
Administrative Assistant
Job Location
Hong Kong
Description
About Kirkland & Ellis
At Kirkland & Ellis, we are united in our ambition and drive
to move forward. We share core values that help us achieve excellence:
collaboration, talent empowerment, service, inclusion, respect and
gratitude. Our people are our greatest asset, and we invest in the
brightest talent and encourage a diversity of perspectives and
strengths to create dynamic teams that operate at the pinnacle of
their field. Our talented professionals show up every day knowing they
will engage in meaningful work, continuous learning and professional development.
As one of the world's leading law firms, we serve a broad range
of clients with market-leading practices in private equity, M&A
and other complex corporate transactions; investment fund formation
and alternative asset management; restructurings; high-stakes
commercial and intellectual property litigation; and government,
regulatory and internal investigations. We handle the most complicated
and sophisticated legal matters because we don't just meet industry
standards, we create them. We bring innovation and entrepreneurialism
to every engagement and, as a result, have long-standing client
relationships with leading global corporations and financial sponsors.
With 6,500 employees (including 3,500 lawyers) operating from 20
offices across the United States, Europe, the Middle East and Asia, we
are one of the largest law firms in the world and a top financial performer.
Position Overview
The Administrative Assistant will work closely with the Director of
Administration providing effective administrative services. To provide
additional administrative support as required to business support
managers and directors across all functions in the office (IT,
Business Development, Human Resources, Legal Recruiting and
Development, Secretarial and Paralegal Management, Operations,
Finance, Risk Management, and Research Services as needed).
Job Responsibilities (This list is not exhaustive
and may be supplemented and changed as necessary.)
To assist with administrative tasks:
Creating and managing documents and materials, files, schedules,
spreadsheets, diagrams, presentations, reports and correspondence.
Production, formatting and/or proof-reading of documents, reports
and other materials to ensure accuracy, professional and to brand standard.
Assisting with diary management, scheduling meetings and room bookings.
Travel and accommodation arrangements.
Dealing with queries by telephone, email and in person.
Processing expenses and invoices.
Liaising with suppliers and contractors.
Firm travel policy/procedures induction for new joiners.
Research and data gathering as assigned by Director of
Administration and other managers and directors for the office.
Assist on ad hoc projects and initiatives.
To undertake any other tasks or responsibilities that reasonably fall
within the remit of this position.
QUALIFICATIONS
A bachelor's degree and a minimum of 5 years' relevant experience
in a professional environment.
Excellent command of English, Cantonese and Mandarin. Fluency in
written English with ability to develop and deliver grammatically
correct verbal and written communications in a variety of formats
and styles.
Excellent customer service orientation with strong communication
skills and the ability to work with attorneys and staff at all levels.
Ability to effectively prioritize work and respond to multiple
service requests, often while working under tight time constraints.
Ability to think critically, solve problems pro-actively and
effectively respond to rapidly-changing conditions.
Team player with flexible, hands-on, "can-do" attitude.
Ability to maintain confidentiality and discretion.
