The Department

Our Legal Operations function provides comprehensive administrative support to the fee earners, enabling them to focus on their legal work and client service.

Duties and Responsibilities

This role will provide support across different practice groups in our London office. It is an entry-level, fully office based role.

Th role encompasses the overall smooth running of the client/matter lifecycle, following documented procedures, ensuring all required information/documentation is obtained, issued and correctly stored on the Firm's systems.

Responsibilities include, but are not limited to:

• Supporting the Legal Operations team with:
  • Managing the billing process in conjunction with the Accounts team, and in particular support with the production of billing guides, the distribution of invoices to clients and the filing of all bill related documentation.
  • The matter opening processes.
  • Archiving, in particular the scanning and scheduling of original deeds and documents.
  • Filing, scanning, printing and photocopying.
  • Technical applications such as Docusign, PDFDocs, HighQ and other apps; and
  • Managing data sites for transactions and clients.

• Assisting the Legal Operations team in:
  • Logging referrals and contacts to InterAction and updating the systems.
  • Processing fee earners expense claims.
  • Producing engrossments and the binding of legal documents, both hard and soft copy.
  • Collating outgoing post
  • Arranging couriers.

• Supporting the fee earners with room bookings and Audio Visual set up
• Working with other Legal Operations colleagues in the Division with a view to providing holiday, illness, and other necessary cover to agreed standards.
• Providing ad-hoc support to the fee earners on other matter management related tasks as and when required.
• Recording tasks and assigning tasks and workflow on a task management system.
• Supporting fee earners with Tech applications.
• Maintaining various spreadsheets and systems with the location of original documents.

Skills/Experience

• Strong academic background.
• A strong team player, willing to help with other tasks as needed in order to meet the needs of the business.
• Organised and methodical, with excellent attention to detail.
• Well-developed interpersonal skills, with the ability to work effectively with a range of people.
• Able to communicate effectively, with warmth and professionalism, to clients and colleagues both orally and in writing.
• Ability to demonstrate experience in dealing with time-critical situations is desirable.
• Genuine interest in the legal field is desirable.
• High levels of discretion, with the ability to deal effectively with sensitive or confidential information.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

About The Mishcon de Reya Group

The Mishcon de Reya Group is an independent, international professional services business with law at its heart, employing over 1450 people with over 650 lawyers. It includes the law firm Mishcon de Reya LLP and a collection of leading consultancy businesses that complement the firm's legal services.

Mishcon de Reya LLP is based in London, Oxford, Cambridge, Singapore and Hong Kong (through its association with Karas So LLP ). The firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply. Its work is cross-border, multi-jurisdictional and complex, spanning seven core practice areas: Corporate ; Dispute Resolution ; Employment ; Impact; Innovation ; Private ; and Real Estate .

The Mishcon de Reya Group includes consultancy businesses MDR Discover, MDRi (in Hong Kong), MDR Mayfair (in London, Singapore and Dubai), MDR ONE and MDRx. The Group also includes MDR Lab, which invests in the most promising early stage legaltech companies as well as the Mishcon Academy, its in-house place of learning and platform for thought leadership.

Earlier this year, the Group announced its first strategic acquisition in the alternative legal services market, flexible legal resourcing business Flex Legal. It also acquired a majority stake in Somos, a global group actions management business.

We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk flexible working.

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