The Department

Mishcon ENTITY is our dedicated service providing essential company secretarial and governance support to our clients. Established in 2021, Mishcon ENTITY is specifically designed for emerging and fast-growth companies and has rapidly expanded to support over 90 clients. We assist clients in maintaining accurate company records through a managed service, which includes updating statutory registers and ensuring necessary filings are made at Companies House.

Duties and Responsibilities

As the Company Secretary Portfolio Manager, you will be responsible for managing our growing portfolio of clients and leading a small team specifically set up to deliver this service. You will have an in-depth understanding of the complexities of company secretarial work and be able to efficiently manage work across a wide portfolio using our Kudocs system.

Key responsibilities include tracking deadlines for all clients, making timely filings, troubleshooting issues as they arise, and acting as a champion for the service within the firm. You will play a crucial role in embedding systems within the team and expanding the service based on client needs and feedback. The responsibilities of the role are as follow:

• Systems
• Manage and optimise the use of Kudocs for portfolio management.
• Implement and maintain efficient workflows for company secretarial tasks.
• Identify and propose improvements to current systems and processes.
• Administration
• Oversee the maintenance of statutory registers for all client companies.
• Ensure timely and accurate filings with Companies House.
• Manage annual compliance calendar for all clients.
• Client communications
• Serve as the primary point of contact for clients regarding company secretarial matters.
• Provide expert advice on corporate governance and compliance issues.
• Deliver regular updates to clients on their company's status and upcoming obligations.
• Internal communications
• Liaise with other departments within the firm to ensure seamless service delivery
• Report on service performance and client satisfaction.
• Conduct training sessions for team members and others on company secretarial best practices including current and upcoming relevant legislation.

Skills/Experience

• Proven experience in managing company secretarial services for multiple organisations.
• ICSA qualified.
• Ability to work as part of a team and independently.
• Strong communication skills for both internal and external stakeholders.
• Excellent attention to detail and ability to manage multiple deadlines.
• Proficiency in using company secretarial software platforms (ideally Kudocs).
• Solid understanding of UK company law and corporate governance principles.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

About The Mishcon de Reya Group

The Mishcon de Reya Group is an independent, international professional services business with law at its heart, employing over 1450 people with over 650 lawyers. It includes the law firm Mishcon de Reya LLP and a collection of leading consultancy businesses that complement the firm's legal services.

Mishcon de Reya LLP is based in London, Oxford, Cambridge, Singapore and Hong Kong (through its association with Karas So LLP). The firm services an international community of clients and provides advice in situations where the constraints of geography often do not apply. Its work is cross-border, multi-jurisdictional and complex, spanning seven core practice areas: Corporate; Dispute Resolution; Employment; Impact; Innovation; Private; and Real Estate.

The Mishcon de Reya Group includes consultancy businesses MDR Discover, MDR Mayfair (in London, Singapore and Dubai), MDR ONE, MDRi (in Hong Kong) and MDRx. The Group also includes MDR Lab, which invests in the most promising early stage legaltech companies as well as the Mishcon Academy, its in-house place of learning and platform for thought leadership.

Earlier this year, the Group announced its first strategic acquisition in the alternative legal services market, flexible legal resourcing business Flex Legal. It also acquired a majority stake in Somos, a global group actions management business.

We strive to create a fully diverse and inclusive workplace where all our people are empowered to fulfil their potential. We are proud of our agile working culture and are always happy to talk about flexible working.

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