Achieving success through the diversity of our people

Our Sydney Intellectual Property team has a reputation for being an inclusive, collaborative and supportive team. We currently have an opportunity for an experienced legal assistant to join the Intellectual Property team and play a pivotal role in keeping the team functioning efficiently. This role is a full time role with a view to being office based 4 days a week with an option to work from home one day a week . As a valued member of the team, you will support high profile Partners and other members of the Intellectual Property team providing high quality support working both independently and as part of a team.

The successful candidate will be a proactive and solutions focused individual with the willingness to embrace and adapt to change in a positive manner, while suggesting innovative ways to add value to the practice. The successful candidate will be resilient, technically capable and collaborative with well-developed time management skills with the ability to cope under the pressure of deadlines and multitasking will be advantageous.

Previous experience as a legal secretary/assistant within a law or professional services firm environment is essential. The key responsibilities and requirements for this role are as follows:

Responsibilities

• Extensive diary and email management
• Business Development administration and client relationship management, assisting with pitch preparation and presentations
• Support and manage the smooth operation of a busy Intellectual Property team
• Overflow billing and expense coordination
• Time Entry
• Compilation of briefs and court documents, knowledge of online court filing systems
• Management of internal and external calls
• Word processing, document and file management, and general administration, including opening, closing and archiving files
• Arranging client meetings, and general client liaison including client reporting
• Organising travel and accommodation
• Ad-hoc support tasks as required by the team

Requirements

• Prior experience in a similar position ideally within a litigation or IP team
• Excellent communication skills, attention to detail and accuracy
• A flexible, collaborative and proactive approach, ability to prioritise the day to day management of the team with an emphasis on strong organisational skills
• Ability to prioritise tasks and meet tight deadlines
• Able to work autonomously and draft basic correspondence and documents
• Previous experience in monthly billing using relevant financial software
• Strong Microsoft Office skills

Why Norton Rose Fulbright?

At Norton Rose Fulbright, our Practice support professionals are highly valued and integral to the overall success of the firm. While reporting directly to a supervising Partner/s, our Practice Assistants also form part of a collaborative national Practice Support team which is led by the National Head of Practice Support and local Practice Support Coordinators. The national team are committed to continuous improvement and connect through bi-monthly development forums and monthly newsletters, as well as tailored learning and development sessions to equip them with the tools they need for to establish a meaningful and rewarding career. By investing in our legal support professionals, we have been able to support their career advancement within the firm, as opportunities arise.

Norton Rose Fulbright values diversity and strives to create an inclusive environment We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a gold tier employer for LGBTI Inclusion through the Australian Workplace Equality Index. In 2023 we were re-accredited as a Family Inclusive Workplace and always encourage people to discuss flexible and hybrid work options with us.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

To apply online click the 'Apply' button below. If you require any adjustments to the recruitment process or if the application portal is inaccessible to you, please don't hesitate to contact Yvette Borradale via (03) 8686 6003 or yvette.borradale@nortonrosefulbright.com for a confidential discussion.

If you are trans or gender diverse and would like a confidential discussion before applying, please contact Yvette Borradale (03) 8686 6003 or Scott Baker (02) 9330 8578.