Our Commercial Team is seeking an experienced PA to support a team of fee earners of varying levels of seniority, including the Location Head and Service Line Leader. The main purpose of this role is to provide highly professional, effective and proactive PA support to the team.

This is a part time 12 month fixed term vacancy based at our Bristol office, although we are happy to consider some home working for this position too.

About us

Osborne Clarke is an international legal practice with over 330 Partners and more than 1260 talented lawyers in 25 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

What you'll do

• Provide highly professional, effective and proactive PA support to a number of fee earners, including some of the most senior partners in the Bristol office
• Develop strong working relationships with our key clients; anticipate, mitigate and resolve potential client relationship issues or concerns
• Support the Location Head and Service Line Leader by scheduling meetings, assisting with the co-ordination of internal events, monitoring spend against budgets, providing administrative support on day-to-day HR issues (performance reviews, promotions paperwork, etc.); taking minutes of Location Head's meetings, preparing action lists and proactively driving forward delivery of the actions by colleagues across the business
• Assist with the file opening/client due diligence process; set up new matters, draft engagement letters; monitoring WIP; prompting fee earners to raise invoices; monitoring debt and prompting fee earners to chase clients for payment
• Play an active role in understanding, managing and taking responsibility for the billing process; work closely, and attend meetings, with matter managers and our finance team; track specific billing arrangements; prepare matter manager and client reports
• Provide proactive support in terms of mailbox/file management and all diary commitments for the team, pre-empting any diary conflicts; assist with the coordination of London Office and cross-office team meetings and agenda items; attend team meetings, draft and circulate minutes of meetings; follow-up on action points
• Proactively take responsibility for the organisation of all travel arrangements and itineraries in relation to client and non-client meetings, conferences and in-house and external events; complete expense reclaim forms
• Draft short correspondence and communications; demonstrate excellent IT skills, with the ability to amend and format large and complex documents
• Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team

We are looking for

We are looking for a candidate who has significant previous PA experience, who is able to use their own initiative, can demonstrate first class organisational skills and be an integral team player.

You will also be able to demonstrate:

• An enthusiastic and positive approach
• The ability to work under pressure and to tight deadlines with little supervision
• Excellent time and performance management
• The ability to pay close attention to detail
• Excellent written and verbal communication skills
• Working with confidentiality, discretion and diplomacy
• Being a team player who can build good relationships with the PAs and lawyers
• Excellent IT skills (Microsoft Office 365, MS Teams, Excel, PPT, document management systems)

Salary and benefits

We offer competitive salaries and generous benefits.

For more information or to apply

We would very much welcome your application using the link provided. Should you have any questions about the role, or would like to find out more about the firm, please contact Tim Jenkins in the recruitment team at tim.jenkins@osborneclarke.com

At Osborne Clarkewe value difference and encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual or romantic orientations. We want everyone to feel that OC is a place where you can be yourself and where you belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

We want you to be able to show us your best during the recruitment process. If you require any adjustments to be made during the application, interview process or when working with us, please let us know.

Although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis.

*Services in India are provided by a relationship firm