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Job Title
PA - BTG - 12 Month Fixed Term Contract
Closing Date
07-Jun-2024
Department
Financial Institutions Group
Job Location
London
Role
PAs
Description
We have a great opportunity for an experienced PA to join our
Business Transactions team. This is a 12 month fixed term contract
position based out of our London office with some home working too.
About us
Osborne Clarke is a future-focused international legal practice with
over 330 Partners and more than 1,260 talented lawyers in 25 offices
around the world*. Our three-dimensional approach to client service
combines legal expertise, in-depth understanding of our clients and
the sectors they operate in, together with insight into the global
issues that are transforming the landscape of how we live, work and do
business: Decarbonisation, Digitalisation and Urban Dynamics. Looking
around corners to help our clients solve legal and business
challenges, big and small, and harness the opportunities of change -
together we'll be ready for what's next.
What you'll do
The main purpose of this role is to provide a highly professional,
effective and proactive PA support to a busy team of Fee earners of
varying levels. This is a very busy and demanding role which requires
a very organised and proactive individual. More specifically you will:
Provide highly professional, effective and proactive PA support to
a number of fee earners, including a Senior Partner.
Monitor and assist with management of mailboxes.
Assist with diary management and all diary commitments for the
team, pre-empting any diary conflicts.
Play an active role in managing the billing process by working
closely with our accounts team
Preparing financial reports for clients
Proactively take responsibility for travel arrangements,
conference bookings and meeting room bookings in advance
Deal with enquiries from clients, colleagues and third parties and
provide effective transfer of information
Develop and maintain positive internal and external client and PA relationships
Document comparisons, deeds scheduling and filing
Collate and process expenses including proactive management
Proactively identify opportunities, actively contribute and be
involved with ad-hoc projects as given by the team (and across OC)
Provide ad hoc support for the PA team (covering for other PA absences)
Assist with ad hoc IT queries and liaising with IT team to resolve
these queries, particularly for new joiners
You'll be
We are looking for an experienced PA, who is able to use their own
initiative, can demonstrate first class organisational skills and be
an integral team player.
Key Skills:
Essential to have excellent organisational skills and be able to
prioritise work
Ability to work under pressure and to tight deadlines
Flexible and proactive approach
Essential to have excellent written and verbal communication skills
Capable of taking initiative and developing solutions
Essential to work with confidentiality, discretion and diplomacy
Ability to pay close attention to detail
Excellent IT skills (Microsoft Office 365, MS Teams, Excel,
PowerPoint, document management systems)
Salary and benefits
We offer competitive salaries and generous benefits
For more information or to apply
We would very much welcome your application using the link provided.
Should you have any questions about the role, or would like to find
out more about the firm, please contact Tim Jenkins at tim.jenkins@osborneclarke.com
At Osborne Clarke we value
difference and encourage applicants from all social backgrounds,
ethnicities, disabilities, gender identities, and sexual or romantic
orientations. We want everyone to feel that OC is a place where you
can be yourself and where you belong, and our range of interest groups
and diversity networks - not
to mention our great teams - are a part of making that a reality.
Being an inclusive employer is
important to us and we are committed to ensuring every applicant's
recruitment experience is free from unnecessary barriers. We have made
a number of external commitments such as the Race Fairness Commitment
and Women in Law Pledge, and are working with organisations like
Stonewall to become a more inclusive employer. We want you to be able
to show us your best during the recruitment process. If you require
any adjustments to be made during
the application, interview process or when working with us, please let
us know.
We support working families via a range of family and caring friendly
policies and will accommodate flexible working where we can. We value
the health and wellbeing of our people: for example, we're signatories
to the Mindful Business Charter, have an active network of mental
health champions and offer free initiatives and flexible
benefits to all our people.
Although we include closing dates for our roles as a guide, we review
and progress applications on a rolling basis.
*Services in India are provided by a relationship firm