Role Overview

Aclientfocused(can-doapproach),proactiveandresponsiveindividualwiththeabilitytoworkwellindependentlyandwithinateamstructure.Theteamarehighlyregardedwithinthefirmwithexceptionalinterpersonalskillsandareimmenselyproudtoprovideanefficientandprofessionalrangeofservicestobothinternal&externalclients.

Reports to

FacilitiesManager

Duties and Responsibilities to include but are not limited to the following:

• Officeporterageasrequiredtoincludeoffice&furnituremoves,deliveries&collectionofdocumentsandsettingupofseminar/meetingroomsforeventsasrequired.
• Monitoringandmaintainingefficientstationerystocklevels.
• Co-ordinatingonsiteparkingrequests,securityphotopasses&accessforallstaff,clientsandcontractorsmaintainingaccuratereportingrecords&ensuringthesecurityaccesssystemisuptodatealongwithinternalsystemsupdatingdatainstantlyaspartofthedepartmentessentialprocedures.
• Carryoutperiodichealth&safetychecksincludingriskassessmentswiththeFacilitiesteam,asdirectedbytheFacilitiesManager.
• Processing/scanningofincomingmail,faxesanddocumentsandoutgoingmail/documentsforinternal/externaldistributionasrequired.
• Reporting,loggingandcommunicatingtechnicalfaults&issuestoofficeequipment,fixtures&fittingsincludingcarryingoutanyhousekeeping,generalrepair,decorationandkeepingcommonareastidy.
• Processsupplierinvoicespromptlyonreceiptandforonwardsubmissionforpaymentapproval.

Knowledge, skills and experience

• Thecandidatewillreceiveongoingtraining.ThisincludesareassuchasAderant(accountingsoftwareforinputtingdisbursementcharges)andpurchaseordersystemsforinvoiceprocessing.
• KnowledgeofMicrosoftOfficesuiteishelpfulhowevertrainingwillbeprovided.
• Excellentverbal&writtencommunicationskills.
• Flexibilityandwillingnesstoworkoutsideofficehoursasrequiredandwithinshiftrota.
• Abletofollowprocedures&processestoahighqualitydepartmentstandard.
• Agoodteamplayertobepartofadepartmentthatservicesthefirminensuringaclean&safeenvironmentexistsforallinternal&externalclientsprovidingexcellentservice.

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