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Document Management Operator (Bristol, London or remote)
At Simmons & Simmons we are currently recruiting for two part
time Document Management Operators. Remote candidates will be
conisdered, as well as candidates who wish to work in our Bristol or
The successful candidates will provide proactive and professional
support for all practice and business services groups across the firm,
including (but not limited to) audio/digital dictation typing, copy
typing, amending/formatting large and complex documents, producing
comparison documentation, Word/PDF conversion and manipulation plus
the preparation of diagrams, slides, spreadsheets and other ad hoc
requests as required.
A team working and collaborative approach towards fellow support
staff is essential to fulfil the needs of the business. Reliability
and flexibility combined with a 'can do' outlook are fundamental and
Document Management Operators should take pride in the standard of
work the DMC team provides.
Weekend day shifts: 08:00 to 16:00 on Saturday and Sunday
Main duties and responsibilities
Managing production of large documents (produced in-house and
externally) during the negotiation of a transaction, coordinating
changes made to those documents by the legal team and client teams
including taking responsibility for the consistency of those
documents throughout the transaction.
Managing audio typing, producing documents/letters/e-mails and
memos as necessary.
Managing PowerPoint presentations, diagrams and charts.
Managing Marketing & Business Development templates, including
bids, flyers, legal updates, team booklets and team sheets.
All Operators will be jointly responsible for:
Reviewing internal client requests, assessing project requirements
and allocating tasks according to skillset within the team.
Coordination/prioritisation of the team's workload in accordance
with client deadlines and urgency of work including monitoring
project status and intervening as necessary to reprioritise jobs.
Qualifications & Experience:
Excellent English language and grammar skills gained in legal environment.
Advanced document production skills to include accurate typing,
spelling, grammar and proof reading.
Advanced Word skills; such as styles, cross referencing, tracked
changes, table of contents, etc.
Advanced knowledge of PowerPoint: embedding files, animations,
Advanced knowledge of Excel: formula, pivot tables, charts,
conditional formatting, etc.
Advanced knowledge of PDF conversion and comparison software.
Advanced knowledge of automatic numbering and house styles.
Good knowledge of Outlook.
To be able to use the OCR equipment and to convert documents to
the relevant software.
Digital document processing functions, Adobe Acrobat 5.0 upwards.
Experience of document management system known as FileSite.
Here at Simmons & Simmons:
We believe our people define us. Our working environment is genuinely
collegiate with a supportive atmosphere and team ethos - we have a
reputation for being a friendly culture which we are very proud of.
Flexible working, an inclusive and diverse culture, our innovative
approach and being truly international are just a few more things that
make us, us.
Below are a few more reasons to consider Simmons & Simmons for
your next career move:
Competitive benefits package
All year round dress down
International offices including: Hong Kong; Dubai; Tokyo; Dublin;
Milan; Bristol; Madrid; Singapore to name a few
Generous employee referral bonus program
All offices have their own artwork collections - we have a Damien
Hurst and a Tracey Emin in the London office
We were ranked as a Stonewall Top Global Employer in 2019 for the
fourth year running.
We have recently acquired Wavelength
(the first regulated legal engineering firm in the world) which
highlights our invested interest in innovation.