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Job Title Document Management Operator (Bristol, London or remote)
Department Central Management
Role Business Services
Job Location London
Description

At Simmons & Simmons we are currently recruiting for two part time Document Management Operators. Remote candidates will be conisdered, as well as candidates who wish to work in our Bristol or London offices.

The successful candidates will provide proactive and professional support for all practice and business services groups across the firm, including (but not limited to) audio/digital dictation typing, copy typing, amending/formatting large and complex documents, producing comparison documentation, Word/PDF conversion and manipulation plus the preparation of diagrams, slides, spreadsheets and other ad hoc requests as required.

A team working and collaborative approach towards fellow support staff is essential to fulfil the needs of the business. Reliability and flexibility combined with a 'can do' outlook are fundamental and Document Management Operators should take pride in the standard of work the DMC team provides.

Hours:

  • Weekend day shifts: 08:00 to 16:00 on Saturday and Sunday (permanent contract).

Main duties and responsibilities

Document Management:

  • Managing production of large documents (produced in-house and externally) during the negotiation of a transaction, coordinating changes made to those documents by the legal team and client teams including taking responsibility for the consistency of those documents throughout the transaction.
  • Managing audio typing, producing documents/letters/e-mails and memos as necessary.
  • Managing PowerPoint presentations, diagrams and charts.
  • Managing Marketing & Business Development templates, including bids, flyers, legal updates, team booklets and team sheets.

All Operators will be jointly responsible for:

  • Reviewing internal client requests, assessing project requirements and allocating tasks according to skillset within the team.
  • Coordination/prioritisation of the team's workload in accordance with client deadlines and urgency of work including monitoring project status and intervening as necessary to reprioritise jobs.

Qualifications & Experience:

  • Excellent English language and grammar skills gained in legal environment.
  • Advanced document production skills to include accurate typing, spelling, grammar and proof reading.
  • Advanced Word skills; such as styles, cross referencing, tracked changes, table of contents, etc.
  • Advanced knowledge of PowerPoint: embedding files, animations, transitions, etc.
  • Advanced knowledge of Excel: formula, pivot tables, charts, conditional formatting, etc.
  • Advanced knowledge of PDF conversion and comparison software.
  • Advanced knowledge of automatic numbering and house styles.
  • Good knowledge of Outlook.
  • To be able to use the OCR equipment and to convert documents to the relevant software.
  • Digital document processing functions, Adobe Acrobat 5.0 upwards.
  • Experience of document management system known as FileSite.

Here at Simmons & Simmons:

We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. Flexible working, an inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.

Below are a few more reasons to consider Simmons & Simmons for your next career move:

  • Competitive benefits package
  • All year round dress down
  • International offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore to name a few
  • Generous employee referral bonus program
  • All offices have their own artwork collections - we have a Damien Hurst and a Tracey Emin in the London office
  • We were ranked as a Stonewall Top Global Employer in 2019 for the fourth year running.
  • We have recently acquired Wavelength (the first regulated legal engineering firm in the world) which highlights our invested interest in innovation.
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