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Job Title Senior E-billing Assistant
Department Finance
Role Business Services
Job Location London

The role:

The role is responsible for supporting the firm's global E-billing function. This is a proactive role, supporting and working alongside the E-billing team to achieve accurate and timely delivery of invoices to clients. Maintenance of the E-billing intermediary platforms will form a key part of the role.

This role will include the responsible for the supervision and development of the E-billing Assistants. In addition, this role involves advising the business on acknowledged best practice to adhere to the clients billing guidelines and onboarding. Leading change in approaches to new systems and processes.

What will you do:

Building effective relationships and using technical expertise to ensure the accurate and timely delivery of E-bills in compliance with the provisions of the Solicitors Accounts Rules:

  • Responsible for generating E-billing files (LEDES98B, BI, BI_V2, LEDES 2.0, LEDES 2.1) using the firms ERP system. Handling a heavy volume of complex uploads to various intermediary platforms in accordance with the clients billing guidelines and firm policies. Detailed knowledge of the LEDES file structures (for all file types).
  • Taking ownership for maintaining the data held in the E-billing intermediary platforms, predominantly timekeepers, rates, and budgets to facilitate the timely submission of invoices.
  • Invoice rejection management. Taking responsibility for aiding the resolution of any issues with effective communication to the partnership and/or clients in a timely manner.

Providing a quality service and ensuring that the team processes and objectives align with business needs:

  • Obtaining relevant feedback to advise on improvements to the processes of the team and actively promoting the finance function.
  • Ensuring that all processes are carried out accurately and in a timely manner, in line with agreed service levels.

Applying commercial logic to advise the business on best practice to obtain the maximum financial benefit for the firm:

  • Maintaining constructive working relationships with MPs, MFEs and secretaries within the firm and key personnel within external organisations to ensure that focus is maintained on outstanding E-bills and E-billing queries.
  • Providing commercial and legislative advice as appropriate.

What we are looking for:

  • Excellent academics.
  • Commercially driven.
  • Experience in a Law firm environment with experience of E-billing processes.
  • Able to work effectively as part of a diverse and inclusive team.
  • Flexibility and a willingness to work additional hours on occasion as required.

Here at Simmons & Simmons:

We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. An inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.

• Competitive Offer Package including bonus's dependant on role/level, private medical insurance & pension contribution to name a few.
• Dress 'for your day' Code.
• Hybrid working approach of 2 days a week required in the office with flexibility dependant on role/team/client demands.
• A wide range of international offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore.
• All offices have their own artwork collections - with a Damien Hurst and a Tracey Emin in the London office. We have a long standing history in supporting the art community especially up and coming artists.
• The creation of Simmons & Simmons Solutions - bringing together the best legal advice from our established legal teams with non-traditional capabilities that enhance, expand and differentiate the Simmons offering.
• We were ranked as a Times Top 50 Employer for Women and Top 30 Employer for Working Families in 2020.
• We have Social and Sport Committees contributing to Xmas & Summer parties, end of month drinks and various sporting events.
• We also have a range of Diversity Network Groups including LGBT+, Emerge (Race & Ethnicity) and The Number One Club (Women's network) who have organised various talks and events firmwide.

If you are interested in finding out more about this position then please contact the Recruitment Team with any questions. To apply for the role please click on the link at the bottom of the page/visit the career pages on our website, where there is also a detailed job description.

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