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Senior E-billing Assistant
The role is responsible for supporting the firm's global E-billing
function. This is a proactive role, supporting and working alongside
the E-billing team to achieve accurate and timely delivery of invoices
to clients. Maintenance of the E-billing intermediary platforms will
form a key part of the role.
This role will include the responsible for the supervision and
development of the E-billing Assistants. In addition, this role
involves advising the business on acknowledged best practice to adhere
to the clients billing guidelines and onboarding. Leading change in
approaches to new systems and processes.
What will you do:
Building effective relationships and using technical expertise to
ensure the accurate and timely delivery of E-bills in compliance with
the provisions of the Solicitors Accounts Rules:
Responsible for generating E-billing files (LEDES98B, BI, BI_V2,
LEDES 2.0, LEDES 2.1) using the firms ERP system. Handling a heavy
volume of complex uploads to various intermediary platforms in
accordance with the clients billing guidelines and firm policies.
Detailed knowledge of the LEDES file structures (for all file types).
Taking ownership for maintaining the data held in the E-billing
intermediary platforms, predominantly timekeepers, rates, and
budgets to facilitate the timely submission of invoices.
Invoice rejection management. Taking responsibility for aiding the
resolution of any issues with effective communication to the
partnership and/or clients in a timely manner.
Providing a quality service and ensuring that the team processes and
objectives align with business needs:
Obtaining relevant feedback to advise on improvements to the
processes of the team and actively promoting the finance function.
Ensuring that all processes are carried out accurately and in a
timely manner, in line with agreed service levels.
Applying commercial logic to advise the business on best practice to
obtain the maximum financial benefit for the firm:
Maintaining constructive working relationships with MPs, MFEs and
secretaries within the firm and key personnel within external
organisations to ensure that focus is maintained on outstanding
E-bills and E-billing queries.
Providing commercial and legislative advice as appropriate.
What we are looking for:
Experience in a Law firm environment with experience of E-billing processes.
Able to work effectively as part of a diverse and inclusive team.
Flexibility and a willingness to work additional hours on occasion
Here at Simmons & Simmons:
We believe our people define us. Our working environment is genuinely
collegiate with a supportive atmosphere and team ethos - we have a
reputation for being a friendly culture which we are very proud of. An
inclusive and diverse culture, our innovative approach and being truly
international are just a few more things that make us, us.
• Competitive Offer Package including bonus's dependant on
role/level, private medical insurance & pension contribution to
name a few. • Dress 'for your day' Code. • Hybrid working
approach of 2 days a week required in the office with flexibility
dependant on role/team/client demands. • A wide range of
international offices including: Hong Kong; Dubai; Tokyo; Dublin;
Milan; Bristol; Madrid; Singapore. • All offices have their own
artwork collections - with a Damien Hurst and a Tracey Emin in the
London office. We have a long standing history in supporting the art
community especially up and coming artists. • The creation of
Simmons & Simmons Solutions - bringing together the best legal
advice from our established legal teams with non-traditional
capabilities that enhance, expand and differentiate the Simmons
offering. • We were ranked as a Times Top 50 Employer for Women
and Top 30 Employer for Working Families in 2020. • We have
Social and Sport Committees contributing to Xmas & Summer parties,
end of month drinks and various sporting events. • We also have
a range of Diversity Network Groups including LGBT+, Emerge (Race
& Ethnicity) and The Number One Club (Women's network) who have
organised various talks and events firmwide.
If you are interested in finding out more about this position then
please contact the Recruitment Team with any questions. To apply for
the role please click on the link at the bottom of the page/visit
the career pages on our website, where there is also a detailed job description.