We are looking for a Team Administrator to join our London office on
a 12 month fixed term contract. The successful candidate will provide
effective and high quality administrative support through delegation
from the Secretarial Co-ordinator, Professional Support Lawyers, and
the Marketing & Business Development Manager.
What will you do:
Day-to-day administrative tasks such as
photocopying, scanning, organising large volume printing,
photocopying, and document production.
Supporting Marketing & Business
Development with maintaining the firm's client contact database;
ensure new business contact details are entered and contacts from
fee-earners Outlook address book are shared, updating changes of
contact and entering activities when an M&BD activity is planned
with a client or target.
Assisting with event management including
tasks such as, RSVP management for events, responding to fee-earner
queries about attending delegates using InterAction reporting function.
Assisting PSLs and M&BD in updating
information on the SharePoint intranet or in managing and
maintaining specific pages.
Preparation of key documents and correspondence.
Preparation of agendas, presentations and
meeting papers, including print production and timely distribution.
Supporting M&BD with regular updates of
fee earners' CVs ensuring they are maintained in the firm's CV Bank.
Assisting Secretarial Co-ordinator, PSLs,
M&BD, secretaries and paralegals with internal project or matter
related ad-hoc duties.
Provide ad-hoc support to practice support
team with tasks including but not limited to preparing bundles and
hand delivering time critical documents.
Arranging the booking of conference rooms,
video conference facilities, cars, refreshments and restaurants.
Monitor incoming post and emails for fee
earners, particularly electronic filing, post and/or emails.
Assisting PSLs and M&BD with simple
typing tasks including digital dictation, copy typing and hand
What we are looking for:
Some office experience, although training
will be provided.
Client service orientated approach.
Able to work effectively as part of a
diverse and inclusive team with strong communication skills.
Problem solving skills.
Strong computer skills, specifically in
relation to MS Office.
Self management and excellent organisational
skills, with the ability to prioritise work calmly and effectively
in a pressurised environment.
Attention to detail and discretion with
Ability to touch type quickly and accurately.
Here at Simmons & Simmons:
We believe our people define us. Our working environment is genuinely
collegiate with a supportive atmosphere and team ethos - we have a
reputation for being a friendly culture which we are very proud of.
Flexible working, an inclusive and diverse culture, our innovative
approach and being truly international are just a few more things that
make us, us.
Below are a few more reasons to consider Simmons & Simmons for
your next career move:
• Competitive benefits package • All year round dress
down • International offices including: Hong Kong; Dubai; Tokyo;
Dublin; Milan; Bristol; Madrid; Singapore to name a few •
Generous employee referral bonus program • All offices have their
own artwork collections - we have a Damien Hurst and a Tracey Emin in
the London office • We were ranked as a Stonewall Top Global
Employer in 2019 for the fourth year running. • We have recently
acquired Wavelength (the first regulated legal engineering firm in the
world) which highlights our invested interest in innovation.
If you are interested in finding out more about this vacancy then
please contact Charlotte.Smith@simmons-simmons.com
with any questions. To apply for the role please click on the link
at the bottom of the page/visit the career pages on our website,
where there is also a detailed job description.