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Job Title E-Billing Assistant
Department Finance
Role Business Services
Job Location London
Description

The role:

The role will be responsible for the day to day uploading of E-bills and financial data. This role requires a high level of accuracy whilst ensuring an efficient and effective service is always provided. All E-Bills must be processed using the correct file type in a timely manner in accordance with our clients billing agreements. The E-billing Assistant will need to regularly co-ordinate with the Senior E-billing Assistant and become one of the main points of contact for our clients, including the Billing and Credit Control teams globally, and client and matter partners within the firm. In addition, this role involves advising the business on acknowledged best practice to adhere to the clients billing guidelines.

What will you do:

Using technical expertise and building effective relationships to ensure compliance with the provisions of the Solicitors Accounts Rules:

  • Generating electronic files (LEDES98B, BI, BI_V2, LEDES 2.0, LEDES 2.1) using the firms ERP system.
  • Handling a high volume of complex uploads for a selection of e-billing clients to various intermediary platforms.
  • Ensuring client guidelines and firm policies are followed during the submission process.
  • Assisting with maintaining timekeeper, matter, rates and invoice data held within the various intermediary systems.
  • Invoice rejection management.
  • Assisting with Onboarding and implementing new E-billing clients.

Providing a quality service and ensuring that the team processes and objectives align with business needs:

  • Providing regular feedback to the Senior E-billing Assistant so that improvements on processes can be analysed.
  • Adhering to agreed best practices, policies and processes whilst adapting to local requirements as necessary.
  • Consistently sharing knowledge and skills with colleagues.

Applying commercial logic to advise the business on best practice in order to obtain the maximum financial benefit for the firm:

  • Regular interaction with the Finance teams.
  • Maintaining constructive working relationships with the MPs, MFEs and secretaries within the firm and key personal within external organisations to ensure that focus is maintained on outstanding e-bills and e-billing queries.
  • Maintaining a high level of professionalism when dealing with contacts within external organisations and to help in resolving issues to achieve the best outcome for the firm.

Input into key reports, applying intermediate excel functionality as necessary, to provide the practice and finance managers with timely and relevant information.

  • Maintaining a report of cancelled and reissued invoices, and logging of information for use in the financial audit.
  • Issuing ad hoc reports for both internal and externsal reporting needs.

What we are looking for:

  • Excellent academics.
  • Commercially driven.
  • Experience in a Law firm environment with experience of E-billing processes.
  • Flexibility and a willingness to work additional hours on occasion as required.

Here at Simmons & Simmons:

We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. An inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.

  • Competitive Offer Package including bonus's dependant on role/level, private medical insurance & pension contribution to name a few.
  • Dress 'for your day' Code.
  • Hybrid working approach of 2 days a week required in the office with flexibility dependant on role/team/client demands.
  • A wide range of international offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore.
  • All offices have their own artwork collections - with a Damien Hurst and a Tracey Emin in the London office. We have a long standing history in supporting the art community especially up and coming artists.
  • The creation of Simmons & Simmons Solutions - bringing together the best legal advice from our established legal teams with non-traditional capabilities that enhance, expand and differentiate the Simmons offering.
  • We were ranked as a Times Top 50 Employer for Women and Top 30 Employer for Working Families in 2020.
  • We have Social and Sport Committees contributing to Xmas & Summer parties, end of month drinks and various sporting events.
  • We also have a range of Diversity Network Groups including LGBT+, Emerge (Race & Ethnicity) and The Number One Club (Women's network) who have organised various talks and events firmwide.

If you are interested in finding out more about this position then please contact Emily Rixon-Smith at emily.rixon-smith@simmons-simmons.com with any questions. To apply for the role please click on the link at the bottom of the page/visit the career pages on our website, where there is also a detailed job description.

Additional Documents
Job Description
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