The role:

We are looking for a Team Administrator to join our Bristol office on a 12 month fixed term contract to work within our practice groups.

The successful candidate will provide effective and high quality administrative support through delegation from the Secretarial Co-ordinator and Secretaries that appropriately meets the requirements of the team.

What will you do:

Administrative tasks

• Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department/s when necessary, e.g. for organising large volume printing, photocopying, document production.
• Assisting with event management including tasks such as RSVP management for events, responding to fee-earner queries about attending delegates using InterAction reporting function.
• Assisting with updating information on the SharePoint intranet or in managing and maintaining specific pages.
• Assisting the broader team with routine and ad-hoc administrative tasks relating to the operation of the team/office.

Preparation of key documents and correspondence.

• Assisting with simple typing tasks including digital dictation, copy typing and hand written amendments.
• Using the firm's house style and proof reading all work to ensure that completed documents are delivered accurately and to a consistently high standard.
• Assisting the team with the preparation of agendas, presentations and meeting papers, including print production and timely distribution.
• Regularly updating fee earners' CVs ensuring they are maintained in the firm's CV Bank.

Project/matter support

• Assisting Secretarial Co-ordinator, Secretaries and Paralegals with internal project or matter related ad-hoc duties.
• Duties may include but are not limited to uploading files to deal rooms and sharepoint; printing, filing and archiving; arranging for files and bundles to be couriered; and supporting ad-hoc administrative tasks as required.
• Provide ad-hoc support to practice support team with tasks including but not limited to preparing bundles and hand delivering time critical documents.

Diary and contact management

• Arranging the booking of conference rooms, video conference facilities, cars, refreshments and restaurants.
• Monitor incoming post and emails for fee earners, particularly electronic filing, post and/or emails.

What we are looking for:

Education / Qualifications / Experience:

• Some office experience, although training will be provided so this role would suit a school or college leaver.

General Skills:

• Client service orientated approach.
• A proven working understanding of teamwork.
• Problem solving skills.
• Strong computer skills, specifically in relation to MS Office.
• Good communication skills.
• Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment.
• Attention to detail and discretion with confidential information.
• Able to work effectively as part of a diverse and inclusive team.
• Ability to touch type quickly and accurately.

Other requirements:

• Flexibility with working hours as required and willingness to work extra and on occasion unsociable hours when required.

Here at Simmons & Simmons:

We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. An inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.

• Competitive Offer Package including bonus's dependant on role/level, private medical insurance & pension contribution to name a few.
• Dress 'for your day' Code.
• Hybrid working approach of 2 days a week required in the office with flexibility dependant on role/team/client demands.
• A wide range of international offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore.
• All offices have their own artwork collections - with a Damien Hurst and a Tracey Emin in the London office. We have a long standing history in supporting the art community especially up and coming artists.
• The creation of Simmons & Simmons Solutions - bringing together the best legal advice from our established legal teams with non-traditional capabilities that enhance, expand and differentiate the Simmons offering.
• We were ranked as a Times Top 50 Employer for Women and Top 30 Employer for Working Families in 2020.
• We have Social and Sport Committees contributing to Xmas & Summer parties, end of month social and various sporting events.
• We also have a range of Diversity Network Groups including LGBT+, Emerge (Race & Ethnicity) and The Number One Club (Women's network) who have organised various talks and events firmwide.

If you are interested in finding out more about this position then please contact the Recruitment Team with any questions. To apply for the role please click on the link at the bottom of the page/visit the career pages on our website, where there is also a detailed job description.