This is a 12 month FTC initially with possibility of being made permanent.

The role

• To support the navigator team (see below for further detail) in the delivery of quarterly updates for our market-leading product.
• To support the navigator team in the management of and relationships with local counsel, who supply much of the content for the product.
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What will you do:

Updating
• Support the Update Project as required in delivering the navigator quarterly update process, including:
• preparation of update communications and materials in advance of the update including instructing relevant administrative supports where appropriate/ available.
• instructing overseas counsel;
• assisting in keeping the project management of the update on course including ensuring the project management documents / systems remain up-to-date, keeping the legal team appraised of the status of the update/ allocated jurisdictions (including within regular team meetings during the update) and ensuring the update runs to the specified timescales;
• completion of allocated status tables entries;
• escalating issues to the lawyers within the team and following up to ensure action is taken;
• ensuring that all content is checked and uploaded to the live service via our Content Management System once finalised;
• updating status tables, homepages for each jurisdictions and heatmaps/ other visual tools where relevant;
• assisting lawyers with the preparation of the update round-up summary and publishing onto the live site;
• sending out the end-of-update communications to all subscribers as instructed;
• producing post-update summaries for the cross-border unit teams; and
• preparing post-update statistics.
• Assisting with ad-hoc updating by tracking assigned update matters via the master watchlist and calendar, proactively raising with the team of lawyers, corresponding with local counsel, updating and uploading materials and sending out relevant alerts;
• Assisting with the maintenance of the internal watchlist and keeping in contact with overseas counsel in respect of forthcoming legal and regulatory developments which may impact the navigator Products (with necessary escalation to the relevant member of the navigator legal team where relevant).
• Proactively diarising key dates and keeping the relevant lawyers within the team appraised of the key upcoming changes for the service(s) they work on.
• Delegating work to support staff and secretarial support as appropriate.
• The processes of the team and the IT infrastructure it uses may change over time. It may be that the tasks set out above change accordingly, but the overarching purpose of the role will remain to support the delivery of up-to-date navigator content.

Other
• Supporting the navigator Team and Update Project Manager generally including:
• Reviewing news services emails, local counsel alerts and other materials and highlighting areas of potential impact on navigator materials to the navigator legal team;
• Supporting the navigator legal team to carry out navigator follow-up and/or discrete work with overseas counsel when required;
• Keeping records of agreed fee arrangements, reviewing overseas counsels' invoices and liaising with the Accounts Payable team for prompt payment;
• As requested, be involved with the development of new navigator services and navigator projects including discussions with the IT team on how to develop and improve service delivery;
• Being involved in ongoing process change and improvement including via the use of new technologies; and
• Assisting navigator client support team where necessary with subscriber queries, subscriber on-boarding, site maintenance and other IT issues.

What we are looking for:

Education / Qualifications / Experience:
• Some office experience, although training will be provided so this role would suit a school or college leaver.

General Skills:
• Client service orientated approach.
• A proven working understanding of teamwork.
• Problem solving skills.
• Strong computer skills, specifically in relation to MS Office.
• Good communication skills.
• Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment.
• Attention to detail and discretion with confidential information.
• Able to work effectively as part of a diverse and inclusive team.
• Ability to touch type quickly and accurately.

Here at Simmons & Simmons:

We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. An inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.

• Competitive Offer Package including bonus's dependant on role/level, private medical insurance & pension contribution to name a few.
• Dress 'for your day' Code.
• Hybrid working approach of 2 days a week required in the office with flexibility dependant on role/team/client demands.
• A wide range of international offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore.
• All offices have their own artwork collections - with a Damien Hurst and a Tracey Emin in the London office. We have a long standing history in supporting the art community especially up and coming artists.
• The creation of Simmons & Simmons Solutions - bringing together the best legal advice from our established legal teams with non-traditional capabilities that enhance, expand and differentiate the Simmons offering.
• We were ranked as a Times Top 50 Employer for Women and Top 30 Employer for Working Families in 2020.
• We have Social and Sport Committees contributing to Xmas & Summer parties, end of month drinks and various sporting events.
• We also have a range of Diversity Network Groups including LGBT+, Emerge (Race & Ethnicity) and The Number One Club (Women's network) who have organised various talks and events firmwide.

If you are interested in finding out more about this position then please contact the Recruitment Team with any questions. To apply for the role please click on the link at the bottom of the page/visit the career pages on our website, where there is also a detailed job description.