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Job Title Formalities Assistant
Ref No. WDC4546
Job Location Washington DC
Work Type Full Time
Description

Formalities Assistant

Squire Patton Boggs is seeking a Formalities Assistant to support Patent Attorneys and Patent agents in the preparation of intellectual property related documents. The Formalities Assistant will lend support for client portfolio management, work cohesively with team members to ensure efficient support of timekeepers, administrative tasks, and client service. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities

  • Attending to reminders for and payment of patent annuities.
  • Preparing assignment and declaration documents and coordinating signatures on the documents.
  • Submitting assignment, declaration, and other formal documents with the Patent Office.
  • Preparing and filing Information Disclosure Statements.
  • Processing and reporting official documents (Office Actions, filing receipts, publication notices, Notices of Recordation, etc.).
  • Preparing and Filing Responses to Administrative Notices from United States Patent and Trademark Office.
  • Tracking and sending foreign filing reminders.
  • Billing, records database, and other administrative tasks.

Requirements

  • A minimum of 2 years Patent Formalities or Patent Secretarial experience.
  • Ability to read and interpret documents such as operating instructions and procedure manuals.
  • Ability to multitask.
  • Ability to write routine reports and correspondence.
  • Ability to maintain a high level of accuracy, superior attention to detail, and strong organizational skills.
  • Ability to speak effectively before groups of employees of the firm and demonstrate excellent customer service skills.
  • Ability to calculate figures and apply concepts of basic algebra and business math.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Proficiency of Microsoft Office products.
  • Knowledge of CPI and Inprotech preferred.
  • Typing speed of 60 wpm.
  • Available to work overtime.

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