Squire Patton Boggs is one of the
world's strongest integrated legal practices, committed to providing
insight at the point where law, business, and government intersect.
We deliver commercially-focused business solutions by combining our
legal, lobbying, and political capabilities and invaluable
connections on the ground to a diverse mix of clients, from
long-established leading corporations to emerging businesses,
start-up visionaries and sovereign nations. We are renowned for our
local connections and global influence, delivering comprehensive
legal services across North America, Europe, the Middle East, Asia
Pacific, and Latin America.
Squire Patton Boggs provides elite
administrative and secretarial support to the Firm's attorneys and
professionals through the Secretarial and Document Services (SDS)
team. As a member of this team, the Legal Secretary/SDS Specialist
will specifically provide support to the Litigation practice group
as well as other practice groups throughout the Firm. This position
requires high-level technical and professional skills, excellent
client service skills, as well as an ability to manage competing
priorities, identify the order of work to be completed, and
communicate work requirements to attorneys and professionals. The
Legal Secretary/SDS Specialist will provide full secretarial support
to include typing and preparing legal documents; tracking changes
and maintaining document versions; and preparing closing documents
and binders as well as other legal documents including pleadings,
agreements, contracts, and corporate documents. The Legal
Secretary/SDS Specialist must have advanced software skills in
Microsoft Word, Excel, and PowerPoint. This position requires a
broad knowledge and understanding of practice groups across the Firm
as well as Firm administrative functions. The Legal Secretary/SDS
Specialist will prepare correspondence, documents, billing, expense
reporting, travel arrangements, and related tasks as required to
successfully complete the work of the SDS.
RESPONSIBILITIES:
Compose general correspondence,
reports, memoranda, spreadsheets, expense reports, and complex
documents that may require advanced word processing skills.
Type legal documents,
correspondence, and reports from rough draft, dictation, or transcription.
Assist with document conversion and
clean up; create and revise complex legal documents adhering to
Firm styles and guidelines.
Open new files, request conflict of
interest checks, and perform other administrative functions as needed.
Assist with local office tasks and
projects as needed.
REQUIREMENTS:
High School Diploma or equivalent required
Minimum five (5) years of legal
secretary or related experience in the Litigation practice group
as well as a variety of other practice groups
Must have working knowledge of the
Litigation practice group as well as a variety of other Firm
practice groups
Must possess strong problem-solving skills
Must possess the ability to
identify and propose resolutions to problems in a timely manner
through the use of internal resources which may include asking
questions, gathering facts, and reviewing records
Excellent oral communication skills
Ability to respond to questions
from attorneys and staff
Strong written communication skills
that ensure written work product is appropriate to the audience
and is written in a clear and concise manner that effectively gets
the message across
Must demonstrates accuracy and thoroughness
Must exhibit sound and accurate judgement
Can prioritize and plan work
activities, use time efficiently, and develop and communicate status
Excellent project management
skills, organizational skills, and ability to manage competing priorities
Ability to set priorities, meet
deadlines, and work in a fast-paced, changing environment
Ability to stay abreast of
technical position requirements and industry standards and best practices
Ability to act in accordance with
the Firm's policies and procedures
Ability to view projects beyond
individual role and work diligently, respectfully, and with a
team-oriented focus to foster a positive work environment
Ability to demonstrate versatility
of knowledge, skill, and assistance in a dynamic law firm
environment by generating and implementing new ideas
Intensive document organization and
preparation skills required
This position is eligible for
overtime compensation. Occasionally, this position may require an
alternative work schedule to provide back-up coverage for the
department when a team member is on leave, and remote working may be available.
We offer excellent benefits,
competitive compensation, and the opportunity to work in a
professional, collaborative work environment.
Squire Patton Boggs is an Equal
Opportunity/Affirmative Action employer. All qualified applicants
will receive consideration for employment without regard to race,
color, age, religion or creed, sex, national origin, citizenship
status, sexual orientation, gender identity, disability, veteran
status, or any other condition protected by applicable law. This
non-discrimination policy applies to all aspects of employment.
