Open Positions

Are you looking to take the first step in your career in a corporate environment? Keen to work as part of a friendly, supportive team? Then this could be the role for you. We have a great opportunity to join our Business Operations team in our Manchester office, based at Spinningfields.

Our Firm

Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations.

With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and Latin America. In the UK, we have offices in Birmingham, Manchester, Leeds and London.

The firm is committed to promoting an inclusive and supportive working environment. Embedded by local champions in each of our UK offices, our well-regarded family and carer, wellbeing and DEI programmes provide a variety of flexible working options to support individuals' life journeys, helping our people pursue their personal and professional goals.

Our Opportunity

As a Business Operations Assistant you will be involved in:

Reprographics

• Printing, scanning and photocopying documents, including large format printing of plans. Binding and finishing as required using the appropriate equipment
• Sending documents out to external suppliers when necessary, ensuring all work is completed to a high standard
• Ordering print consumables, completing photocopier meter readings and arranging with engineers to attend site to any faults.
• Prioritising urgent work and liaising with clients where necessary

Post Room

• Sorting, scanning and distributing all incoming post to all members of the firm, collecting all outbound mail from floor hubs and advising senders on the most cost effective methods.
• Checking all unreferenced mail against the firms computerised matter records
• Updating the finance department daily on chargeable and non-chargeable deliveries

You will also carry out day to day tasks, including ordering stationery supplies and ensuring floor hubs are fully replenished, completing job request through our central request system, ordering of business cards for new starters and assisting the wider department with office moves and floor inspections.

Archiving

• Responsible for managing the process of all incoming and outgoing files and deeds to and from storage ensuring that all urgent requests are dealt with in a timely fashion advising clients of the most cost effective methods.
• Carrying out audits of the database and in house deeds to ensure that all items are logged in and accurately and efficiently.
• General archiving queries.

Full training of all systems and procedures will be provided.

The team work 35 hours per week, Monday to Friday, on a shift rota between 8:00am and 6:00pm with a one hour break for lunch, although flexibility is required.

You

Previous experience of working in a mail, reprographics and archiving role is beneficial, but not essential. Experience in a professional office environment will also be beneficial but not essential. Good IT skills, with a working knowledge of Microsoft packages (especially Outlook email) and being comfortable learning new systems is required.

You will need to be a team player who enjoys collaborating with and supporting other members of the team. You must be able to communicate effectively at all levels and have the ability to listen and interpret instructions.

You'll be a reliable team member and excellent time-keeper, taking pride in your work and understanding the need for quality and attention to detail. A positive attitude and professional manner are important in this role. A client focused 'can-do' approach to tasks, with an ability to use your own initiative to ensure delivery is key. You will need to be flexible and willing to work overtime on occasion if required.

What you need to know

If you are interested in finding out more about this role, please visit our website at www.squirepattonboggs.com/en/careers in the first instance. We are unable to process applications sent directly by email. Please complete an online application. No agency CVs accepted at this time.

We are an inclusive employer and aim to ensure that our workforce is representative of our diverse society. We welcome applicants regardless of sexual orientation, gender identity and expression, age, neuro diversity or disability status, family or parental status, race, religion or ethnicity. We will make reasonable adjustments and adaptions to our recruitment process to ensure it is inclusive for anyone who wishes to apply. We may collect relevant data for monitoring as part of our candidate registration process.

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