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Job Title
Facilities Assistant
Ref No.
4519
Job Location
Birmingham
Work Type
Full Time
Description
We're looking for a Facilities Assistant, who is willing to go the
extra mile to provide a smooth and professional service in our
Birmingham office. The Rutland House office is home to over 140
colleagues and we cater to a wide range of external clients on a daily
basis. We need a positive, methodical and organised individual with a
professional manner to join our friendly and supportive Business
Operations team.
Our Firm
Squire Patton Boggs is one of the world's strongest integrated law
firms, committed to providing insight at the point where law, business
and government meet. We deliver commercially focused business
solutions by combining our legal, lobbying and political capabilities
and invaluable connections on the ground to a diverse mix of clients,
from long-established leading corporations to emerging businesses,
start-up visionaries and sovereign nations.
More than 1,500 lawyers in 45 offices across 20 countries on five
continents provide unrivalled access to expertise. In the UK, we have
offices in Birmingham, Manchester, Leeds and London.
The firm is committed to promoting an inclusive and supportive
working environment. Embedded by local champions in each of our UK
offices, our well-regarded family and carer, wellbeing and DEI
programmes provide a variety of flexible working options to support
individuals' life journeys, helping our people pursue their personal
and professional goals.
Our Team
The Facilities Assistant will work within our friendly Business
Operations team. We strive for high standards and maintaining customer
satisfaction, ensuring professionalism at all times. We always keep in
mind that every request we receive will have an impact on our
colleagues, so we work closely and flexibly as a team to ensure things
run smoothly.
The team work 35 hours per week, Monday to Friday, on a shift rota
between 8:00am and 6:00pm with a one hour break for lunch, although
flexibility is required.
Our Opportunity
You will provide assistance in the general maintenance of the
building and ensure internal requests are carried out promptly. You
will report to the Birmingham Facilities Manager, however will be
required to manage your own work load and prioritise tasks accordingly
to ensure all deadlines are met. No two days will be the same,
therefore you'll need to be a self-motivated individual who is
organised and adaptable in your approach to requests.
As a Facilities Assistant, you will be involved in the following:
Maintaining a high standard of housekeeping throughout the building.
Carrying out light DIY duties, such as: basic plumbing, painting
and decorating, hanging notice boards and pictures, fixing blinds
and basic joinery.
Carrying out health and safety inspections (e.g. ladder and hand
tool inspections) in accordance with the firm's procedures,
recording results and actioning any problems.
Checking the electronic room booking system regularly and using
this information to ensure meeting room set-ups and take downs are
performed within the required timescales.
Carrying out basic electrical repairs, installations and periodic
emergency lighting tests, as well as replacing and repairing faulty
light fittings.
Performing routine planned preventative maintenance checks of the
building and monitoring of services to the building (e.g. water
temperature), recording results and actioning any problems.
Carrying out office moves which may include moving furniture,
equipment, storage boxes and carrying out work prior to the move to
ensure things run smoothly.
Liaising with external contractors, ensuring work permits are in place.
As part of your role, you will receive training across the wider
Business Operations team (including Reception, Reprographics and
Post Room) so you can support colleagues as required.
Any other duties as required.
You
You will need to be a methodical, organised and reliable team member,
taking pride in your work and understanding the need for quality and
attention to detail. A positive attitude and professional manner are
highly important in this role, as well as a client focused 'can-do'
approach to all tasks. It is essential that you have previous
experience of managing and prioritising your own workload to meet
agreed deadlines, as well as the ability to work well under pressure
and use your own initiative to solve problems.
Due to the varied nature of this role, you will need to demonstrate
flexibility and the ability to re-prioritise tasks at short notice.
You will also need to have excellent communication and interpersonal
skills and be able to liaise with stakeholders of all levels clearly
and confidently.
Qualifications/Technical Skills
Essential:
Good DIY skills
Good IT skills, with a working knowledge of Microsoft packages
(especially Microsoft Word and Outlook)
Desirable:
17th Edition IEE - Electrical Qualification
Qualifications in plumbing or joinery
Basic health and safety qualification
What you need to know
If you are interested in finding out more about this role, please
visit our website at www.squirepattonboggs.com/en/careers in the first
instance. We are unable to process applications sent directly by
email. Please complete an online application. No agency CVs accepted
at this time.
We are an inclusive employer and aim to ensure that our workforce
is representative of our diverse society. We welcome applicants
regardless of sexual orientation, gender identity and expression,
age, neuro diversity or disability status, family or parental
status, race, religion or ethnicity. We will make reasonable
adjustments and adaptions to our recruitment process to ensure it is
inclusive for anyone who wishes to apply. We may collect relevant
data for monitoring as part of our candidate registration process.