Open Positions

We're looking for a Facilities Assistant, who is willing to go the extra mile to provide a smooth and professional service in our Birmingham office. The Rutland House office is home to over 140 colleagues and we cater to a wide range of external clients on a daily basis. We need a positive, methodical and organised individual with a professional manner to join our friendly and supportive Business Operations team.

Our Firm

Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions by combining our legal, lobbying and political capabilities and invaluable connections on the ground to a diverse mix of clients, from long-established leading corporations to emerging businesses, start-up visionaries and sovereign nations.

More than 1,500 lawyers in 45 offices across 20 countries on five continents provide unrivalled access to expertise. In the UK, we have offices in Birmingham, Manchester, Leeds and London.

The firm is committed to promoting an inclusive and supportive working environment. Embedded by local champions in each of our UK offices, our well-regarded family and carer, wellbeing and DEI programmes provide a variety of flexible working options to support individuals' life journeys, helping our people pursue their personal and professional goals.

Our Team

The Facilities Assistant will work within our friendly Business Operations team. We strive for high standards and maintaining customer satisfaction, ensuring professionalism at all times. We always keep in mind that every request we receive will have an impact on our colleagues, so we work closely and flexibly as a team to ensure things run smoothly.

The team work 35 hours per week, Monday to Friday, on a shift rota between 8:00am and 6:00pm with a one hour break for lunch, although flexibility is required.

Our Opportunity

You will provide assistance in the general maintenance of the building and ensure internal requests are carried out promptly. You will report to the Birmingham Facilities Manager, however will be required to manage your own work load and prioritise tasks accordingly to ensure all deadlines are met. No two days will be the same, therefore you'll need to be a self-motivated individual who is organised and adaptable in your approach to requests.

As a Facilities Assistant, you will be involved in the following:

• Maintaining a high standard of housekeeping throughout the building.
• Carrying out light DIY duties, such as: basic plumbing, painting and decorating, hanging notice boards and pictures, fixing blinds and basic joinery.
• Carrying out health and safety inspections (e.g. ladder and hand tool inspections) in accordance with the firm's procedures, recording results and actioning any problems.
• Checking the electronic room booking system regularly and using this information to ensure meeting room set-ups and take downs are performed within the required timescales.
• Carrying out basic electrical repairs, installations and periodic emergency lighting tests, as well as replacing and repairing faulty light fittings.
• Performing routine planned preventative maintenance checks of the building and monitoring of services to the building (e.g. water temperature), recording results and actioning any problems.
• Carrying out office moves which may include moving furniture, equipment, storage boxes and carrying out work prior to the move to ensure things run smoothly.
• Liaising with external contractors, ensuring work permits are in place.
• As part of your role, you will receive training across the wider Business Operations team (including Reception, Reprographics and Post Room) so you can support colleagues as required.
• Any other duties as required.

You

You will need to be a methodical, organised and reliable team member, taking pride in your work and understanding the need for quality and attention to detail. A positive attitude and professional manner are highly important in this role, as well as a client focused 'can-do' approach to all tasks. It is essential that you have previous experience of managing and prioritising your own workload to meet agreed deadlines, as well as the ability to work well under pressure and use your own initiative to solve problems.

Due to the varied nature of this role, you will need to demonstrate flexibility and the ability to re-prioritise tasks at short notice. You will also need to have excellent communication and interpersonal skills and be able to liaise with stakeholders of all levels clearly and confidently.

Qualifications/Technical Skills

Essential:

• Good DIY skills
• Good IT skills, with a working knowledge of Microsoft packages (especially Microsoft Word and Outlook)

Desirable:

• 17th Edition IEE - Electrical Qualification
• Qualifications in plumbing or joinery
• Basic health and safety qualification

What you need to know

If you are interested in finding out more about this role, please visit our website at www.squirepattonboggs.com/en/careers in the first instance. We are unable to process applications sent directly by email. Please complete an online application. No agency CVs accepted at this time.

We are an inclusive employer and aim to ensure that our workforce is representative of our diverse society. We welcome applicants regardless of sexual orientation, gender identity and expression, age, neuro diversity or disability status, family or parental status, race, religion or ethnicity. We will make reasonable adjustments and adaptions to our recruitment process to ensure it is inclusive for anyone who wishes to apply. We may collect relevant data for monitoring as part of our candidate registration process.

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