Job Description

Events Executive

Location

London

Practice Area/Department

Business Development and Marketing

PQE Level

N/A

Job Title

Events Executive

Closing Date

01-Sep-2024

Work Type

Full Time

Description

Accessibility statement: If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in an alternative format.

Support and Adjustments for candidates : At Travers Smith, we are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information please visit our website : Recruitment - Support and adjustments for candidates | Travers Smith

Travers Smith

An award-winning city law firm. We build lasting relationships with public and private sector clients. It is Travers Smith's purpose to provide the very highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive, and enjoyable working environment.

The Role

The role will suit an events executive looking to achieve a greater impact working within a small team to support the delivery of Travers Smith's events and corporate hospitality programme. Working closely with colleagues in the Business Development and Marketing team, you will manage the events and corporate hospitality process from briefing, through to delivery and evaluation.

Key Responsibilities

Events

• Maintain a firm-wide Events Schedule and communicate this regularly to partners and other key stakeholders in the business.
• Undertake venue research to create bespoke proposals for the business according to their requirements including budget, location, numbers.
• Maintain an interest in and keep up to date with venues and new openings in order to provide guidance and the best recommendations to the business.
• Work with the Front of House and Client Dining teams to assist with high profile and complex internal events where required.
• Work with colleagues across BD & Marketing to ensure that all client and external-facing events are delivered to the highest possible standard.
• Create email invitations, compile invitation lists in InterAction, manage event registrations, create name badges and attendee lists for client events using Eventogy software.
• Provide on-site staffing of events at client and internal events, alongside the wider team.
• Manage and report on budgets for all events.
• Assist with the production and shipping of event marketing materials including pop up banners, signage, handouts.
• Maintain the firmwide events calendar and hospitality tracking sheet.
• Update the Events hub page where necessary.

Corporate Hospitality

• Manage the administrative aspects of the firm's Debentures, including Twickenham and a number of sporting clubs. This includes managing invitations, ticket distribution, catering and travel requirements.
• Help organise and provide on-site support for external client hospitality events, such as corporate golf days and cycle days, as required.
• Maintain relationships with the preferred ticket suppliers, researching best deals and availability.

Key Stakeholders

• Line manager: Senior Event Manager.
• Key stakeholders: Full partnership.
• Other stakeholders: BD Managers and PA's.

Personal Specification - Knowledge, Skills & Experience

Experience & Knowledge

• Experience of working in an events role within professional services environment; finance, accountancy, law.
• Proven ability to work independently, meet multiple tight deadlines and perform well under pressure.

Skills

• Excellent organisational skills.
• Strong attention to detail and ability to follow through on actions.
• Strong project management and problem-solving skills.
• Solid copywriting skills.
• A natural communicator with the ability to build and maintain relationships across the firm and beyond.
• Proficient in the use of Word, Excel and PowerPoint and in house intranet software (desirable).

Personal Attributes

• Flexible team player, open minded, with a positive 'can do' attitude.
• Keen to learn and develop.
• Ability to build strong relationships with internal and external clients.
• Must be flexible and able to work some evenings and rarely a weekend.
• Comfortable providing recommendations with confidence to senior level stakeholders.

Apply

Apply via email