An exciting opportunity has arisen for a Junior Team Executive to
join the Hub in the London office on a 12 month fixed term contract.
In this role, you will work across all Practice groups as well as
gaining insight into the various Business Services functions. Your
role will give you exposure to various departments within the firm and
provide you with a thorough understanding of how each department
operates within the business.
The objective of the role is to provide business support and
administrative assistance to each Practice group, working
collaboratively with other team members in the Hub. The role requires
a high degree of flexibility to support multiple departments and to
work closely with Team Executives, Practice Executives and Executive
Assistants on a daily basis.
The Hub is managed and supported by a Business Support Manager,
responsible for the overall coordination and service delivery of the function.
What you'll do
Work well as part of a team and communicate with other members of
the Hub to ensure work is picked up and completed in a timely manner
Demonstrate a good level of understanding of the Firm and the
Practice groups and how the Junior Team Executive role contributes
towards the wider success of the Business Support function
Develop and maintain effective working relationships with the
Business Support function as well as with fee earners and Partners
in each Practice group
Assist, where appropriate, with e-filing, specifically in
connection with helping to file historical emails
Assist with efficient management of archiving and data storage
Processing documents either in the Hub or directing to other
appropriate resources whilst maintaining ownership and monitoring quality
Responsible for assisting management of One Place to include:
maintenance of relevant sector /practice contacts
building and maintaining lists for events and mailings
recording opportunities
good working knowledge of Introhive
maintaining & updating RSVP lists
Assist Executive Assistants, Practice Executives and Team
Executives with:
completing expenses
travel arrangements
file opening processes
contact entries as appropriate
scheduling regular team calls
producing reports from the system, such as WIP and client information
producing documentation to support client meetings
sending out correspondence such as engagement letters and bills
Develop familiarity of tools used by the firm to support various
functions, such as pitching or legal project management
Monitor and ensure consistent running of printers, including
keeping them topped up with paper throughout the day and ensuring
toners are replaced and re-ordered
Monitor, tidy and ensure an adequate stock of stationery items on
each floor
Scan and distribute post to relevant individuals
Book taxis, couriers, meeting rooms and other similar requests
Good working knowledge of the intranet, other tools and templates available
About you
ILEX/CILEX PA training is desirable
Solid experience of Word, Excel, Outlook and PowerPoint
Previous experience working in a customer service focused position
(previous office experience is desirable)
High level of attention to detail, delivering work that is quality checked
Ownership for tasks and retaining responsibility throughout
A proactive and innovative attitude with a willingness to learn
and expand knowledge and skills within the role
Ability to build and maintain constructive relationships with good
interpersonal skills
Approachability at all levels
Good knowledge of the range of applications used by the Firm
Take responsibility for own personal development and skills training
Ability to stay focussed and professional in often demanding situations
Flexibility to work independently and as part of the wider team to
meet demands
Flexibility as to hours and the role itself, a practical/common
sense approach
Professional phone manner with the ability to communicate clearly
and listen effectively
For further information about this role, please click on the link
below to view the Job Description or contact
talentacquisitionlondon@twobirds.com. To apply, click on the apply now
button to submit your details.
Bird & Bird opens up a world of possible for lawyers and
professionals everywhere. Working for a leading international law firm
like Bird & Bird means working alongside people who are truly
collegiate in the way they work with everyone. We work as one global
team, with over 70% of work involving people from across the firm. And
that's only increasing! It's this common purpose and shared approach
that makes for a more productive and collaborative place to work. Your
firm. Your future.
As a disability and neurodiversity inclusive employer we want to
ensure that you have a barrier-free recruitment experience at Bird
& Bird. If you require any adjustments during the recruitment
process, please provide details to your recruitment contact who will
be in touch to discuss any details provided and understand more about
your individual adjustment needs.
