About us

Wiggin is a law firm that specialises in media, technology and intellectual property. We advise clients on the financing, exploitation and protection of their creative and commercial assets. Our mission is to help clients to realise the value of their ideas in a digital age. For more information, see www.wiggin.co.uk.

Our culture is unique among law firms - both in what we expect from our people and the way we create value in the industries we serve. We empower people, expect commitment and excellence, and celebrate when we achieve it.

Our values are at the heart of everything that we do and define Wiggin as a workplace: being visionary, authentic, unified, responsible and excellent across-the-board.

There isn't a typical Wiggin person. We aim to build teams that are diverse in thought, perspective and experience to provide a more rounded service to our internal and external clients.

The team

The Business & Client Accounting Team comprises of several Finance Managers, a Management Accountant and a team of Finance Assistants. The team function sits within a larger Finance department.

The function of the team is to manage the firm overheads and cashiering. Along with business management reporting.

The role

This is a busy and varied role in which the Finance Assistant assisting with a range of tasks across various practice groups. Duties will include but not be limited to:

Accounts Payable

• Responsible for the processing of all disbursement invoices to agreed timescales
• Responsible for management of TM Accounts inbox
• Responsible for preparing the weekly disbursement payment run and providing remittance advices
• Point of contact and relationship manager for third party foreign exchange partner (Corpay)
• Processing payments in the practice management system and bank
• Dealing with supplier and stakeholders queries
• Providing reports for stakeholders
• Deliver monthly supplier reconciliations for approval
• Monthly aged creditors review with the Finance Manager
• Monthly reconciliation of all Client accounts and daily allocation of Legal Services bank transactions
• Supporting the Business & Client Accounting Team as required, providing assistance during team absence.
• Assisting the Finance Manager with the annual audit requests

Our invoice approval system is Chrome River and the following duties would apply:

• Daily input, monitoring and reporting of the supplier invoices in Chrome River
• Escalation of invoices held in Chrome River waiting approval for more than 5 days
• Responsible for preparing the disbursements data export to the practice management system and posting
• To complete a final review all transactions:
• includes the required information and formatting
• correct VAT reclamation/treatment
• accurate Matter allocations of the transaction
• correct partner approval obtained

Essential requirements and skills

• The role is best suited to an individual with strong attention to detail with exposure to disbursement management.
• A key aspect of the role is ensuring an accurate and efficient turnaround of purchase invoices
• Knowledge of Aderant advantageous but not essential.
• Advanced Excel skill would benefit the candidate.
• A professional communication manner is required along with a positive attitude, strong team player, resilient, strong interpersonal and good organisational skills.
• Attention to detail, flexibility to work overtime and work to strict deadlines are also a must.

Wiggin prides itself on acting for industry leaders across its sectors of focus while maintaining a unique culture which seeks to provide its employees with a truly enjoyable and rewarding working environment.

Wiggin provides a fantastic opportunity for individuals to progress their career within a collaborative team, and we are looking for people who are excited by the opportunity to contribute to that growth, whilst developing their own expertise.

If you are able to demonstrate the requisite experience and would like to be considered for the role, please apply without hesitation.