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Job Title
Finance Assistant
Job Location
Cheltenham
Description
About us
Wiggin is a law firm that specialises in media, technology and
intellectual property. We advise clients on the financing,
exploitation and protection of their creative and commercial assets.
Our mission is to help clients to realise the value of their ideas in
a digital age. For more information, see www.wiggin.co.uk.
Our culture is unique among law firms - both in what we expect from
our people and the way we create value in the industries we serve. We
empower people, expect commitment and excellence, and celebrate when
we achieve it.
Our values are at the heart of everything that we do and define
Wiggin as a workplace: being visionary, authentic, unified,
responsible and excellent across-the-board.
There isn't a typical Wiggin person. We aim to build teams that are
diverse in thought, perspective and experience to provide a more
rounded service to our internal and external clients.
The team
The Business & Client Accounting Team comprises of several
Finance Managers, a Management Accountant and a team of Finance
Assistants. The team function sits within a larger Finance department.
The function of the team is to manage the firm overheads and
cashiering. Along with business management reporting.
The role
This is a busy and varied role in which the Finance Assistant
assisting with a range of tasks across various practice groups. Duties
will include but not be limited to:
Accounts Payable
Responsible for the processing of all disbursement invoices to
agreed timescales
Responsible for management of TM Accounts inbox
Responsible for preparing the weekly disbursement payment run and
providing remittance advices
Point of contact and relationship manager for third party foreign
exchange partner (Corpay)
Processing payments in the practice management system and bank
Dealing with supplier and stakeholders queries
Providing reports for stakeholders
Deliver monthly supplier reconciliations for approval
Monthly aged creditors review with the Finance Manager
Monthly reconciliation of all Client accounts and daily allocation
of Legal Services bank transactions
Supporting the Business & Client Accounting Team as required,
providing assistance during team absence.
Assisting the Finance Manager with the annual audit requests
Our invoice approval system is Chrome River and the following duties
would apply:
Daily input, monitoring and reporting of the supplier invoices in
Chrome River
Escalation of invoices held in Chrome River waiting approval for
more than 5 days
Responsible for preparing the disbursements data export to the
practice management system and posting
To complete a final review all transactions:
includes the required information and formatting
correct VAT reclamation/treatment
accurate Matter allocations of the transaction
correct partner approval obtained
Essential requirements and skills
The role is best suited to an individual with strong attention to
detail with exposure to disbursement management.
A key aspect of the role is ensuring an accurate and efficient
turnaround of purchase invoices
Knowledge of Aderant advantageous but not essential.
Advanced Excel skill would benefit the candidate.
A professional communication manner is required along with a
positive attitude, strong team player, resilient, strong
interpersonal and good organisational skills.
Attention to detail, flexibility to work overtime and work to
strict deadlines are also a must.
Wiggin prides itself on acting for industry leaders across its
sectors of focus while maintaining a unique culture which seeks to
provide its employees with a truly enjoyable and rewarding working environment.
Wiggin provides a fantastic
opportunity for individuals to progress their career within a
collaborative team, and we are looking for people who are excited by
the opportunity to contribute to that growth, whilst developing
their own expertise.
If you are able to demonstrate the requisite experience
and would like to be considered for the role, please apply without hesitation.