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Travers Smith
An award-winning city law firm. We
build lasting relationships with public and private sector clients.
It is Travers Smith's purpose to provide the very highest quality of
service to our clients whilst enabling our people to achieve
professional fulfilment in a supportive, inclusive, and enjoyable
working environment.
The Role
Working alongside a small number of team colleagues and a diverse set
of stakeholders, the Project Management Office Co-ordinator ('PMO')
will be working on the firm's office relocation programme.
Key Responsibilities and
deliverables
Manage document control, assisting
with the mapping of iManage and setting up a project structure to
capture all relevant e-mails, attachments and presentations to
enable multiple users to access current information.
Co-ordinating the key PMO
activities, including reporting, planning, risk and issue
management and quality log maintenance
Delivering governance arrangements
through the provision of accurate and timely reporting.
Maintenance of project timelines
and resource plans at the appropriate level of detail.
Supporting maintenance of a risk register
Helping to track progress against
plan and issues to the project team, sponsors, and stakeholders.
Assisting with the comms plan and
liaising with the internal comms team to co-ordinate updates on
the internal intranet pages as well as firmwide communications
Liaising with internal and external
suppliers / stakeholders and follow up with key stakeholders to
ensure they are keeping to time and delivering as set out in the
project plans.
Collation of project reporting -
ownership of distribution
Preparing agendas for key project
meetings, taking meeting minutes and following up on agreed action
points.
Supporting change management and
the business change team as and when required.
Key Requirements
Full lifecycle experience of
working in a PMO role as either an experienced Analyst or Co-ordinator.
Proven experience of maintaining
working relationship at all levels of seniority from executive to
project team member and supplier representatives.
Educated to degree level or
equivalent academic credit.
Relevant practitioner-level project
management professional accreditation e.g. P3O / PRINCE2 /
Managing Successful Programmes (MSP), PMI PMP, APMP;
Has worked in one or more of the
following sectors:
Professional Services.
Human Resources.
Marketing and Business Development.
Good knowledge of MS Excel &
Project backed with good working knowledge of MS Word, PowerPoint
& Visio.
Has worked on an office relocation
or refreshment style projects
Has developed & maintained
programme & project-level controls:
Resource plans.
Budgets and financial forecasts.
RAID Logs.
Quality Standards and Plans.
Change Requests and Logs.
Status reports, gate and quality reviews.
Document management and QA.
Personal Specification -
Knowledge, Skills and Experience
Clear and concise written and oral
communication skills.
The ability to build working
relationships with a range of people at all levels.
Good presentation skills
Proactive approach with a 'can-do' attitude.
Identifies and communicates
opportunities to improve the way that work is done.
Excellent organisational and time
management skills with the ability to manage tasks efficiently.
Works successfully as part of a
team, sharing knowledge, collaborating with, and supporting colleagues.
Excellent customer service skills
with a helpful and responsive approach.
Flexible in approach and adaptable
to change.
Resilient and calm under pressure.
Motivated, results and delivery
focused with a commitment to quality of work and attention to
detail.
Takes ownership of tasks and gets
things done.
Actively looks for personal
learning and development opportunities.
Demonstrates sound judgement.
A commitment to the highest level
of integrity.
Focuses on analysis of issues and
finding the right solutions.
An understanding of working across
cultural boundaries.