Accessibility statement: If individuals have any accessibility issues when reviewing this
document, please notify a member of the Travers Smith HR team so
that the document can be provided in an alternative format.
Support and Adjustments for candidates: At Travers Smith, we are committed to ensuring that people who
are disabled or have a long-term condition are empowered in their
identity, valued equally, and listened to. If we can adjust the
recruitment process to make it more accessible, please let us know.
For further information please visit our website: Recruitment - Support and
adjustments for candidates | Travers Smith
Travers Smith
An award-winning city law firm. We
build lasting relationships with public and private sector clients.
It is Travers Smith's purpose to provide the very highest quality of
service to our clients whilst enabling our people to achieve
professional fulfilment in a supportive, inclusive, and enjoyable
working environment.
Department
The Print Services Department are
responsible for the production of all hardcopy and printing
requirements, scanning and digitisation requests and electronic
document support such as e-bundles and e-bibles.
Our team expertly produces a wide
range of materials encompassing bibles, e-bible, pitch documents,
client brochures, place cards, name badges, downloading data rooms,
printing data rooms, large format printing and scanning, pro-bono
materialand much more.
We provide support for a wide range
of requirements and are always ready to assist clients with diverse
requests. We are committed to discussing specific needs with
stakeholders to ensure that we deliver the best possible product.
The Role
The Records Manager is responsible
for overseeing the smooth running of the Records Management
function. They will be involved in the life cycle of our
organization's records from creation and preservation, through to
disposal. The Records Manager will be client-focused and will be
able to provide support and guidance to users, while inputting data,
liaising with external storage providers, and assisting with the
switch from paper to electronic record keeping. The Records Manager
will be a hands-on individual with a proactive approach to service delivery.
Key Responsibilities
Work to ensure individual support
needs for all members of the practice are understood and met.
Provide dedicated assistance to an
allocation of lawyers, making sure that their individual needs and
requirements are met.
Use effective processes to ensure
that all tasks are completed efficiently and within the required timescales.
Use initiative to take
responsibility for essential administrative tasks that will assist
the wider practice, for example, coordinating expense payments,
archiving, arranging photocopying, scanning and maintaining
departmental documents, liaising with various business services
departments and support teams, as necessary.
Be highly proficient operating all
functions of the printers, including clearing jams, replenishing paper, and re placing the toner.
Assist other members of the team
(including PAs, Paralegals, Operations, and the Dispute Resolution
Business Development ('BD') team) as required.
Search RMS for records and support
client inquiries.
Manage the life cycle of the
organization's records from creation and preservation, through to disposal.
Provide support and guidance to
users while inputting data.
Liaise with external storage providers.
Assist with the switch from paper
to electronic record keeping.
Ensure the smooth running of the
Records Management function.
Oversee Print services Vendor
Relationships.
Player /Manager working style.
Key Deliverables
Launch RMS system in DMS and
execute firm retention policies.
Oversee move of external Storage
Provider.
Strategic Planning of Print
Services delivery.
Personal Specification -
Knowledge, Skills & Experience
Experience in records management or
a related field.
Strong organizational and time
management skills.
Excellent communication and
interpersonal skills.
Ability to work independently and
as part of a team.
