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adjustments for candidates | Travers Smith
Travers Smith
An award-winning city law firm. We
build lasting relationships with public and private sector clients.
It is Travers Smith's purpose to provide the very highest quality of
service to our clients whilst enabling our people to achieve
professional fulfilment in a supportive, inclusive, and enjoyable
working environment.
Department
We act for employers across all
sectors and cover the full range of UK employment and business
immigration issues. Our work includes senior executive appointments
and departures, business immigration, investigations, whistleblowing
and discrimination, trade union issues, restructuring, redundancy
and employment disputes in the courts and employment tribunals.???????
We regularly partner up with other
departments in the firm (Investigations, Dispute Resolution,
Pensions, Incentives, Corporate and Tax Disputes) to offer the right
skillset and expertise to our clients.
What sets us apart is our
relationship-focused approach and the type of advice we provide. We
get to know our clients well by having dedicated client teams,
long-standing relationships and the use of regular secondments.
Clients often see us as an extension of their HR team. This enables
us to provide clients with tailored recommendations, based on our
knowledge of their business and their approach to risk. We never sit
on the fence. We pride ourselves on giving brave advice which is
solutions-focussed, innovative and challenging.
The Role
You will be expected to provide high
quality, comprehensive administrative support to lawyers and PAs
within the Dispute Resolution practice. You will contribute to the
practice, and, ultimately, the firm's success by proactively getting
to grips with working processes, anticipating the needs of those
requiring support by providing dedicated, hands-on assistance, and
facilitating flexible and efficient administrative support.
Key Responsibilities
Work to ensure individual support
needs for all members of the practice are understood and met.
Provide dedicated assistance to an
allocation of lawyers, making sure that their individual needs and
requirements are met.
Use effective processes to ensure
that all tasks are completed efficiently and within the required timescales.
Use initiative to take
responsibility for essential administrative tasks that will assist
the wider practice, for example, coordinating expense payments,
archiving, arranging photocopying, scanning and maintaining
departmental documents, liaising with various business services
departments and support teams, as necessary.
Be highly proficient operating all
functions of the printers, including clearing jams, replenishing
paper, and re placing the
toner .
Assist other members of the team
(including PAs, Paralegals, Operations, and the Dispute Resolution
Business Development ('BD') team) as required.
Other Responsibilities
Deal with incoming and outgoing
post, checking desks for post when allocation is out of the
office/working remotely.
Establish and maintain effective
and accurate filing systems.
Liaise with the Records
Management/General Office ('GO') department to send off and recall
archived filing.
Replenish the stationery cupboards
as needed and ensure that all stationery requirements are met,
liaising with our Stores team as necessary.
Liaise with GO to arrange couriers
as and when they are required.
Liaise with the GO, Facilities and
Maintenance departments to progress issues that may arise with
regards to the maintenance of the office as necessary.
Diary management, organising of
meetings and travel arrangements.
Perform general ad-hoc
administration duties including conflict checks and file opening
as required and assisting to support departmental BD activities,
including maintenance of the BD diary and updating Interaction contacts.
Personal Specification -
Knowledge, Skills & Experience
Strong attention to detail.
A good level of knowledge of MS
Office applications (Word, Outlook, Excel, PowerPoint).
Interpersonal skills that will
allow for the development of strong working relationships across
the practice and wider firm.
Confidence to proactively problem
solve and seek assistance should issues arise.
Enjoys working as part of the PA
team, working to build relationships within the PA team and
offering assistance to help cover busy periods and absences.
Ability to work in a fast-paced
team environment while maintaining a high level of performance.
Ability to organise and prioritise
workload effectively whilst handling multiple deadlines.
A continued focus on excellent
client service.
Ability to take ownership of
processes and to use own initiative to progress tasks with little
supervision.
Be a proactive highly motivated,
self- starter who has a can-do attitude.