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Travers Smith
An award-winning city law firm. We
build lasting relationships with public and private sector clients.
It is Travers Smith's purpose to provide the very highest quality of
service to our clients whilst enabling our people to achieve
professional fulfilment in a supportive, inclusive, and enjoyable
working environment.
The Role
Working alongside a small number of internal project team colleagues,
and a diverse set of stakeholders, the Project Management Office
Co-ordinator/Lead ('PMO') will be assisting to co-ordinate the various
actions across the workstreams, relating to the firm's office
relocation programme due to complete in Q4 2025. As anchor tenant with
156,000 sq ft, our relationships with the Landlord and managing agent
are key.
The role will predominantly work with representatives from Property
and Workplace, Communications, Technology and Change Management as
well as supporting the Project Director.
Key Responsibilities and
deliverables
Manage document control, assisting
with the mapping of iManage DMS and setting up a project structure
to capture all relevant e-mails, attachments and presentations to
enable multiple users to access current information.
Co-ordinating the key PMO
activities, including collated reporting, future planning, risk
and issue management and quality log maintenance and in addition,
manage the decision log.
Delivering governance arrangements
through the provision of accurate and timely reporting.
Maintenance of project timelines
and resource plans at the appropriate level of detail.
Create and maintain a risk register.
Helping to track progress against
plan and issues to the project team, sponsors, and stakeholders.
Assisting with the comms plan and
liaising with the internal comms team to co-ordinate updates on
the internal intranet pages as well as firmwide communications.
Liaising with internal and external
suppliers / stakeholders and follow up with key stakeholders to
ensure they are keeping to time and delivering as set out in the
project plans.
Collation of project reporting -
ownership of distribution.
Preparing agendas for key project
meetings, co-ordinating discussion points, taking meeting minutes
and following up on agreed action points.
Holding the project team to
account, calling out gaps and risks.
Key Requirements
Full lifecycle experience of
working in a PMO role.
Proven experience of maintaining
working relationship at management level with ability to integrate
into the project team as a valued member and engage with supplier
and external project representatives.
Educated to degree level or
equivalent academic credit.
Relevant practitioner-level project
management professional accreditation e.g. P3O / PRINCE2 /
Managing Successful Programmes (MSP), PMI PMP, APMP.
Has worked in professional or
financial services.
Good knowledge of MS Excel &
Project backed with good working knowledge of MS Word, PowerPoint
& Visio. Also, DMS concept and experience, ideally I-Manage.
Has worked on an office relocation.
Has ability to create a PMO
document governance system as well as maintain programme &
project-level controls:
Resource plans.
Budgets and financial forecasts.
RAID Logs.
Quality Standards and Plans.
Change Requests and Decision Logs.
Status reports, gate and quality reviews.
Document management and QA.
Personal Specification -
Knowledge, Skills and Experience
Clear and concise written and oral
communication skills.
The ability to build working
relationships with a range of people at all levels.
Good presentation skills.
Proactive approach with a 'can-do' attitude.
Identifies and communicates
opportunities to improve the way that work is done.
Excellent organisational and time
management skills with the ability to manage tasks efficiently.
Works successfully as part of a
team, sharing knowledge, collaborating with, and supporting colleagues.
Excellent client service and people
skills with a helpful and responsive approach.
Flexible in approach and adaptable
to change.
Resilient and calm under pressure.
Motivated, results and delivery
focused with a commitment to quality of work and attention to
detail.
Takes ownership of tasks and gets
things done.
Confidence to challenge when
appropriate to keep the project data sets and overall progress on track.
Actively looks for personal
learning and development opportunities.
Demonstrates sound judgement.
A commitment to the highest level
of integrity.
Focuses on analysis of issues and
finding the right solutions.
An understanding of working across
cultural boundaries.