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Job Title
Team Assistant - Dispute Resolution
Closing Date
15-May-2024
Work Type
Full Time - Fixed Term
Location
London
Practice Area/Department
Dispute Resolution
PQE Level
N/A
Description
Accessibility statement: If individuals have any accessibility issues when reviewing this
document, please notify a member of the Travers Smith HR team so
that the document can be provided in an alternative format.
Support and Adjustments for candidates: At Travers Smith, we are committed to ensuring that people who
are disabled or have a long-term condition are empowered in their
identity, valued equally, and listened to. If we can adjust the
recruitment process to make it more accessible, please let us know.
For further information please visit our website: Recruitment - Support and
adjustments for candidates | Travers Smith
Travers Smith
An award-winning city law firm. We
build lasting relationships with public and private sector clients.
It is Travers Smith's purpose to provide the very highest quality of
service to our clients whilst enabling our people to achieve
professional fulfilment in a supportive, inclusive, and enjoyable
working environment.
Department
Our award-winning Dispute Resolution
Department are experts in handling a vast range of contentious
matters. We are regularly instructed on the largest and most complex
corporate and commercial disputes before the English courts, with
the majority of our cases containing significant cross-border elements.
The team are general commercial
litigators with the experience to turn their hand to any type of
dispute a sophisticated corporate client is likely to encounter. Our
expertise covers a wide range of sectors and contentious work types including:
Civil Fraud.
Competition and Banking Disputes.
Claims arising from the acquisition
or disposal of businesses.
Professional Negligence Claims.
We represent both claimants and
defendants. The majority of the work we undertake is for corporate
clients, but we have also acted for public bodies, professional
partnerships, associations and occasionally individuals.
The Role
You will be expected to provide high
quality, comprehensive administrative support to lawyers and PAs
within the Dispute Resolution practice. You will contribute to the
practice, and, ultimately, the firm's success by proactively getting
to grips with working processes, anticipating the needs of those
requiring support by providing dedicated, hands-on assistance, and
facilitating flexible and efficient administrative support.
Key Responsibilities
Work to ensure individual support
needs for all members of the practice are understood and met.
Provide dedicated assistance to an
allocation of lawyers, making sure that their individual needs and
requirements are met.
Use effective processes to ensure
that all tasks are completed efficiently and within the required timescales.
Use initiative to take
responsibility for essential administrative tasks that will assist
the wider practice, for example, coordinating expense payments,
archiving, arranging photocopying, scanning and maintaining
departmental documents, liaising with various business services
departments and support teams, as necessary.
Be highly proficient operating all
functions of the printers, including clearing jams, replenishing
paper, and re placing the
toner .
Assist other members of the team
(including PAs, Paralegals, Operations, and the Dispute Resolution
Business Development ('BD') team) as required.
Other Responsibilities
Deal with incoming and outgoing
post, checking desks for post when allocation is out of the
office/working remotely.
Establish and maintain effective
and accurate filing systems.
Liaise with the Records
Management/General Office ('GO') department to send off and recall
archived filing.
Replenish the stationery cupboards
as needed and ensure that all stationery requirements are met,
liaising with our Stores team as necessary.
Liaise with GO to arrange couriers
as and when they are required.
Liaise with the GO, Facilities and
Maintenance departments to progress issues that may arise with
regards to the maintenance of the office as necessary.
Diary management, organising of
meetings and travel arrangements.
Perform general ad-hoc
administration duties including conflict checks and file opening
as required and assisting to support departmental BD activities,
including maintenance of the BD diary and updating Interaction contacts.
Personal Specification -
Knowledge, Skills & Experience
Strong attention to detail.
A good level of knowledge of MS
Office applications (Word, Outlook, Excel, PowerPoint).
Interpersonal skills that will
allow for the development of strong working relationships across
the practice and wider firm.
Confidence to proactively problem
solve and seek assistance should issues arise.
Enjoys working as part of the PA
team, working to build relationships within the PA team and
offering assistance to help cover busy periods and absences.
Ability to work in a fast-paced
team environment while maintaining a high level of performance.
Ability to organise and prioritise
workload effectively whilst handling multiple deadlines.
A continued focus on excellent
client service.
Ability to take ownership of
processes and to use own initiative to progress tasks with little
supervision.
Be a proactive highly motivated,
self- starter who has a can-do attitude.